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Administrative Coordinator
1 month ago
Role
We are seeking an organised, proactive, and detail-oriented Administrative Coordinator to join our dynamic team. This role is crucial in ensuring the smooth operation of our administrative, HR, and recruitment functions as we transition these tasks in-house from the KI shared services team.
This position offers a unique blend of responsibilities, including recruitment and onboarding, social media management, freelancer coordination, and general administrative support. This variety will provide you with a dynamic work environment where no two days are the same, allowing you to develop a diverse skill set and make a meaningful impact on our team.
This is a fantastic opportunity for someone with a proactive attitude where no task is too small. If you are eager to make a real impact on a growing business in a fast-paced, friendly, and fun environment, apply below
Responsibilities
- Recruitment and Onboarding:
- Post job advertisements on various platforms to attract top talent.
- Screen candidates and coordinate interviews, ensuring a seamless hiring process.
- Assist with the onboarding process for new hires to ensure a smooth transition into their roles.
- Social Media Management:
- Manage and update the company’s social media pages to enhance our online presence.
- Create and schedule engaging posts to attract potential candidates and connect with our audience.
- Administrative Support:
- Handle essential paperwork, including partner IOs and other documentation.
- Assist with the organisation and management of company records to maintain an efficient system.
- Freelancer Coordination:
- Identify and engage freelancers for various projects, expanding our network of talent.
- Manage contracts and maintain clear communication with freelancers.
- General Support:
- Provide general administrative support to ensure the efficient operation of the company.
- Assist with additional tasks as needed to support the team and achieve the company’s goals.
Requirements
- Experience working in an administrative role in a fast-paced environment
- Strong organisational and multitasking skills with the ability to prioritise tasks effectively
- Highly organised with excellent time management skills
- Strong communication and interpersonal skills
- Ability to multitask and prioritise a heavy and varied workload
- Ability to maintain confidentiality and handle sensitive information with discretion
- A proactive attitude with a willingness to take on tasks of varying complexity
- Experience using HR Management Systems, HRIS, CRMs or ATS systems.
- Experience working in a HR or internal/external recruitment environment
- Experience using our HRIS (BreatheHR) and ATS (Workable) would be a plus