Administration Coordinator

2 weeks ago


London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

The NHNN Therapy Department is looking to recruit an Administration Coordinator to work in the administration team supporting the NHNN Therapy teams and support the department Education and Development programme.

The post holder will have a degree of autonomy to ensure that deadlines are met and a proactive approach is taken to day-to-day management of supporting a busy clinical department and assisting Education and training projects for the NHNN Therapy teams.

The post holder will be responsible for escalating and troubleshooting issues to the Therapy Administrator and will contribute to finding proactive solutions to routine issues.

The post holder will need to have the ability to manage a busy and varied workload. Excellent communication (written and verbal) and strong interpersonal skills are essential to be successful in the role.

The Administration Coordinator will actively manage the administrative processes attached to Therapy staff, ensuring a smooth and efficient service for both the multidisciplinary team and patients, in order to deliver a high-quality administration service, a positive experience for those who are contacting the department, and excellent customer service.

The post also supports in the coordination and running of post graduate education run by the department.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:
University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

National Hospital for Neurology and Neurosurgery

Royal National ENT and Eastman Dental Hospitals

University College Hospital Grafton Way Building

Royal London Hospital for Integrated Medicine

University College Hospital Macmillan Cancer Centre

The Hospital for Tropical Diseases

University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

At UCLH, we have a real ‘One Team’ ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

Provide an efficient and effective administrative service to a multidisciplinary team.

Actively manage administrative processes and coordinate care associated with patient pathways, bookings and solving queries that arise.

Ensure targets are met, identifying potential delays and escalating this to a team leader or supervisor.

Provide patients with a primary point of contact between the multidisciplinary team and their colleagues, patients, relatives and GPs, providing relevant information and assisting with queries.

Support Education projects for Therapy and Rehabilitation team.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.



  • London, United Kingdom Administration Full time

    **Join the UK’s most dynamic collection of hotels and restaurants** At Edwardian Hotels London, it’s the people who create unforgettable memories for our guests. We are always looking for hospitality professionals to join our family and bring new ideas to how we can provide the best possible experience. Professionals who understand and believe in our...

  • Office Coordinator

    1 month ago


    London, United Kingdom Office Coordinator Full time

    **Company Overview** IGG is a dynamic, award-winning professional trustee company offering pragmatic, collaborative and professional trustee services to pension schemes throughout the country. We support trustees and sponsors to manage their schemes in an increasingly challenging regulatory environment. The 200+ strong team is made up of professionals who...


  • London, United Kingdom Clinical Care Coordinator Full time

    Jewish Care is seeking a dedicated and highly organised Clinical Care Coordinator to support the Registered Manager and Care Managers at our Mental Health Residential Care Homes. This role is pivotal in ensuring the seamless operation of Sidney Corob House, which supports adults over 50 with mental health needs, and Jack Gardner House, a safe and friendly...


  • London, United Kingdom F & B Administration Full time

    **_Become a Londoner_** - Welcome to The Londoner, a hotel that is chic boutique in spirit and feeling yet staggering in scale and ambition. A perfectly engineered collection of spaces, tastes, textures, and offerings over 15 floors. Situated in the heart of Leicester Square, where the four corners of the city meet. _We are seeking hospitality professionals...


  • London, United Kingdom F & B Administration Full time

    **_Become a Londoner_** - Welcome to The Londoner, a hotel that is chic boutique in spirit and feeling yet staggering in scale and ambition. A perfectly engineered collection of spaces, tastes, textures, and offerings over 15 floors. Situated in the heart of Leicester Square, where the four corners of the city meet. _We are seeking hospitality professionals...


  • London, United Kingdom Inpatient Access Coordinator Full time

    Job overview An exciting administrative opportunity has arisen within the ENT (Ear, Nose and Throat) Service at Imperial College Healthcare NHS Trust. The start date will be 2nd September 2024. The Patient Pathway Supervisor and Validator will be responsible for the day to day supervision of the ENT RTT Validation Team with a remit for undertaking...


  • London, United Kingdom AWD Recruitment Limited Full time

    Administrator / Team Administration Coordinator who has a strong administrative background and experience using Microsoft Office (in particular Microsoft Excel) with excellent communication, organisational and time-management skills is required for an organisation that supports the UK TV, Film, VFX, Animation and the Games Industry. **SALARY**: £30,000 -...


  • London, United Kingdom Pearson Whiffin (Logistics) Full time

    **Administrative Coordinator** **Up to £30k DOE** **London** We have an exciting opportunity for a career driven individual to join an ever-growing reputable company based in London, as an **Administrative Coordinator**. **Duties**: - Be responsible for **coordinating resources** to enable installation targets and customer commitments to be met. -...


  • London, Greater London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    The NHNN Therapy Department is looking to recruit an Administration Coordinator to work in the administration team supporting the NHNN Therapy teams and support the department Education and Development programme.The post holder will have a degree of autonomy to ensure that deadlines are met and a proactive approach is taken to day-to-day management of...


  • London, United Kingdom Firetecnics Systems Ltd Full time

    Firetecnics Systems is a leading reputable award winning fire alarm maintenance and installation provider. Based in London SE1, Firetecnics Systems Ltd is one of the largest independent LPCB certificated fire safety company in the UK providing the widest range of fire safety solutions and consulting services tailored to individual businesses from basic to...


  • London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    The Medical Specialties Division is looking to recruit a full time Administration Coordinator to work in the administration team supporting the Dermatology Team. The postholder will have a degree of autonomy to ensure that deadlines are met and a proactive approach is taken to day-to-day management of organising patient pathways maximising Trust’s...


  • London, United Kingdom Olivier Mythodrama Full time

    We are looking for a Programme & Administrative Coordinator to support our Senior Client Relations Manager with the administration, preparation and co-ordination of our award-winning programmes and events. You must be organised and detail-oriented and be comfortable working with diverse teams. In this role you will help coordinate the logistics of our...


  • London, United Kingdom Home House Administration Full time

    Do you strive to deliver excellence in an atmosphere of luxury and sophistication? Home House, the epitome of elegance and prestige, is seeking a dynamic individual to join our Kitchen team as a Back of House Coordinator. **Why Home House?** - Join our family:_ Become part of a team that prides itself on delivering unparalleled experiences and setting the...


  • London, United Kingdom AGK Partnership Ltd Full time

    **Job Role**: Administrative Coordinator **Reporting to**: Office Manager **Location**: North London **Salary**: £26,000 **Our ideal applicant will be based in North London and surrounding areas. It is essential that you are willing to commute to the office five days a week.** - **Interviews will be conducted from Monday 4th of March for ASAP start...


  • London, United Kingdom KORNFERRY Full time

    Requisition ID - 16389 - Country 1- United Kingdom- Location type 1- Hybrid- State / Province 1- Greater London- City 1- London- About Us**Korn Ferry** is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities....


  • London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    Are you highly motivated, reliable and enthusiastic? Do you have experience of working in a busy environment with competing demands? We would love to hear from you. We are looking to appoint a permanent Administration Coordinator within the Royal National Throat Nose & Ear and Eastman Dental Hospitals division at UCLH. The Administration Coordinator is a...


  • London, Greater London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    This is an opportunity to join a dynamic and progressive Growth and Development Division at Eastman Dental Hospital. The Division consists of Paediatric Dentistry Department and Orthodontics Department.We are looking for an enthusiastic, motivated and conscientious person to be part of a busy administrative team providing administrative support to the...


  • London, United Kingdom Pearson Whiffin Recruitment Full time

    **Up to £30k DOE** **London** We have an exciting opportunity for a career driven individual to join an ever-growing reputable company based in London, as an **Administrative Coordinator**. **Duties**: - Be responsible for **coordinating resources** to enable installation targets and customer commitments to be met. - Communicating with customers and...


  • London, Greater London, United Kingdom Chester&Aldgate Ltd Full time £40,000

    Join Our Team as an Office Coordinator at a Global Restructuring FirmManage reception area and greet visitorsHandle phone calls and emails effectivelyCoordinate office supplies and equipmentOversee day-to-day office operationsOrganize meetings and eventsProvide administrative supportThis opportunity is ideal for individuals who enjoy engaging with others,...


  • London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    Administrative processes underpin all of our clinical activity at UCLH, which means our dedicated and enthusiastic patient administration workforce are vital to the delivery first-class care. This position is based at the National Hospital for Neurology and Neurosurgery (NHNN) which is the largest division within the Specialist Hospitals Board of the...