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Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Prism Digital Full time
Job Overview

Administrative Coordinator | Digital Solutions Company | Dynamic Environment

Our client, a prominent Digital Solutions Company, is on the lookout for an Administrative Coordinator to enhance their operational efficiency. This role is pivotal in supporting the executive team and ensuring smooth office operations.

The organization boasts a diverse workforce and operates in a vibrant environment. This position requires a hybrid work model, with expectations to be present in the office several times a week.

As the Administrative Coordinator, you will report directly to the HR/People leader and collaborate closely with the finance team. This role is multifaceted, requiring adaptability and a proactive approach to various tasks. While experience in a similar role is preferred, candidates from different sectors are encouraged to apply.

Key Responsibilities:

  • Provide executive assistance to the leadership team
  • Coordinate and organize business meetings, including room setup
  • Manage project documentation and billing processes
  • Oversee office upkeep and maintenance
  • Deliver administrative support across departments
  • Assist with marketing initiatives, including updating internal materials to reflect new branding
  • Utilize Microsoft Office Suite effectively, including PowerPoint and Word
  • Manage training platforms and resources
  • Facilitate internal communications
  • Organize team events and celebrations
  • Coordinate travel arrangements
  • Support recruitment efforts during peak times
  • Manage email correspondence during absences
  • Track employee availability and schedules

This position is ideal for someone who thrives in a dynamic work environment and enjoys a variety of tasks. Our client seeks a dedicated individual who is ready to engage with both staff and executives alike. This role serves as an excellent opportunity for current office managers or administrators looking to transition into a more executive-focused position.

What We Offer:

  • Hybrid work model with in-office days each week
  • Generous annual leave policy
  • Flexible working hours, allowing for a personalized schedule
  • Pension plan
  • Adaptable holiday allowance

This is an exciting time for the organization, and they are eager to welcome a new team member who can contribute to their growth and success.