Administrative Coordinator

3 weeks ago

London, Greater London, United Kingdom ZlataDesign Recruitment Full time
Job Overview

Position Title: Administrative Coordinator

Company Background:

ZlataDesign Recruitment is a renowned global interior design firm with a presence in multiple international locations. Our talented team of designers and professionals is committed to crafting innovative and functional environments that resonate with our clients. We are in search of a proactive and skilled Administrative Coordinator to enhance our operations.

Role Summary:

In the capacity of Administrative Coordinator, you will be instrumental in facilitating the seamless functioning of our office. Your responsibilities will encompass managing administrative tasks, assisting with human resources functions, and ensuring a productive workplace atmosphere.

Core Responsibilities:

Office Management:

  • Oversee daily office functions, including the management of supplies, equipment, and facilities.
  • Coordinate office maintenance and repair activities.
  • Ensure a tidy, organized, and efficient office environment.

Human Resources Assistance:

  • Support the recruitment process by posting job advertisements, reviewing applications, and scheduling interviews.
  • Maintain employee documentation and ensure adherence to HR policies.
  • Facilitate onboarding and offboarding procedures for new and departing staff.
  • Assist with payroll and benefits management.

Communication & Coordination:

  • Act as the primary liaison for internal and external communications.
  • Organize meetings, appointments, and travel logistics for team members.
  • Manage office budgets, expense reports, and vendor relations.

Team Collaboration:

  • Promote a positive and collaborative workplace culture.
  • Plan and execute company events, meetings, and team-building initiatives.
  • Provide general administrative support to the executive team and other departments as required.

Qualifications:

  • Bachelor's degree in Business Administration, Human Resources, or a related discipline.
  • Demonstrated experience as an Administrative Coordinator or in a comparable administrative position.
  • Strong knowledge of HR principles and practices.
  • Exceptional organizational and multitasking abilities.
  • Excellent interpersonal and communication skills.
  • Proficiency in MS Office Suite and office management tools.
  • Ability to manage confidential information with integrity.

Preferred Qualifications:

  • Experience within the interior design or creative sector.
  • Familiarity with HR software and payroll systems.
  • Project management capabilities and the ability to spearhead initiatives.

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