Accounts Payable Assistant

2 months ago

Reading, Reading, United Kingdom SecureCloud+ Full time

The Role

Here at SecureCloud+ we are seeking an enthusiastic Accounts Payable Assistant to join our team based out of our Reading office.

This post is an excellent opportunity for a multitasking expert with fantastic attention to detail and heaps of initiative.

We are looking for an individual with some finance experience who is looking to be part of our small friendly finance team within a successful company with excellent employee benefits and a great social culture.

This is an office-based full-time role (36 hours, 5 days per week) covering a variety of tasks in the Accounts Payable function.

Role Responsibilities

Key responsibilities include but are not limited to:

  • Monitoring Finance Mailbox: Efficiently categorising and responding to emails, ensuring timely communication.
  • Invoice Processing: Posting invoices and credit notes, ensuring accurate coding in the system.
  • Supplier Communication: Proactively communicating with suppliers to resolve queries promptly.
  • Query Resolution: Managing external and internal queries via phone and email with professionalism and efficiency.
  • Supplier Management: Setting up new suppliers in the system, ensuring information is recorded accurately.
  • Invoice Verification: Checking invoices for accuracy and preparing payment runs for approval.
  • Payment Processing: Sending remittances to suppliers and maintaining clear records.
  • Ad Hoc Tasks: Assisting with various finance-related tasks as required, demonstrating flexibility and a proactive approach.
  • Account Reconciliation: Reconciling supplier statements and resolving any discrepancies.
  • Document Management: Maintaining and organizing financial records, ensuring easy retrieval and audit readiness.
  • Process Improvement: Identifying opportunities for process improvements and implementing changes to enhance efficiency.

Education and Experience Requirements

As the Accounts Payable Assistant, you will have:

  • GCSE in Math and English (Grades A or B preferred).
  • Minimum of 2 years in a similar role, with a proven track record in accounts payable.
  • Proficiency in accounting software such as Sage, SAP, QuickBooks, or Xero.
  • Intermediate Excel skills, including the ability to use formulas, pivot tables, and VLOOKUP.
  • Experience dealing with internal and external customers, displaying strong interpersonal and communication skills in verbal and written format.
  • A positive 'can do' attitude with a willingness to learn and adapt.
  • Confidence and enthusiasm when engaging with suppliers and stakeholders.
  • Passion for delivering exceptional customer service.
  • Ability to work well under pressure and meet tight deadlines in a fast-paced environment.
  • High accuracy and attention to detail in processing information.
  • Strong organizational and time-management skills.
  • Capable of multitasking and managing various responsibilities simultaneously.
  • Initiative-taking with the ability to work independently as well as collaboratively within a team.
  • Problem-solving abilities with a proactive approach to resolving issues.
  • Familiarity with financial regulations and compliance standards.
  • Willingness to participate in training and development opportunities to enhance skills.

UK Security Check (SC) clearance is required for this position. Candidates must possess or be eligible to obtain SC clearance.

Already work with us? Internal applicants please send your CV direct to recruitment.

The Company

SecureCloud+ specialises in providing fully managed secure ICT services to the UK's Defence and Security sectors, as well as other government departments with complex and demanding security requirements. SecureCloud+ prides itself on its successful track-record of delivering real benefits to its customers, but also on its ethos of investing in its employees' personal and professional growth.

Are you ready to embark on this exciting career opportunity? We look forward to welcoming you to our esteemed team at SecureCloud+.

SecureCloud+ is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation. Our hiring decisions are based on an individual's experience and qualifications for the job advertised.

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