Publishing assistant, Brands and Licensing

2 months ago

London, Greater London, United Kingdom HarperCollins Publishers UK Full time

Closing date: 26th July 2024

Salary: £27,600

Farshore is looking for an enthusiastic administrator to join its market-leading licensed publishing team.

Farshore's mission is to make every child a proud reader through a broad and diverse portfolio of books that offers multiple ways into the joy of reading. The Farshore list boasts the biggest brands in the world such as Minecraft, Mr. Men Little Miss, Winnie-the-Pooh, Pokémon and Paw Patrol.

This is a role for a proactive individual to support the whole team with key administrative tasks across print, digital and audiobooks and offers a great opportunity to begin a career in publishing. The Publishing Assistant will handle a busy and varied workload and is a pivotal role in the Brands team which operates across design and editorial.

Key tasks

Supply commissioning paperwork to external parties and arrange timely payments using the required templates and systemsManage reprints for the Brands team, updating imprint details or making corrections to InDesign files if neededCheck and approve e-books and audiobooks against the print editionAnswer customer enquiries for our books and manage fan mail, as requiredArrange contractual author, contributor, and licensor copiesCompile Nielson and Horizon sales reports on an ad hoc basis for PublishersProvide ongoing search engine optimisation (metadata) support, and regularly assist with title-specific metadata updatesMinute key team and divisional meetings, including scheduling, acquisition and sales sign-off meetingsCo-ordinate sales catalogue and rights guide entries on behalf of the Brands team, collating copy and managing the critical path Ensure all the relevant HC systems and processes are used and understood to meet the wider business goalsProofreading frontlist titles as required, with the opportunity to assist with creation of frontlist titles as time goes on Knowledge, skills and experienceDemonstrable administrative experience in a similar roleConfident using MS Word, Excel, PowerPoint, Outlook and AcrobatStrong organisational skillsStrong time management and troubleshooting skillsExcellent communication and collaboration skillsAdaptability to new systemsAccuracy and a keen eye for detail BenefitsHybrid working model (3 days in the office)28 days holiday plus bank holidaysPrivate healthcare cover and life assuranceSummer Hours Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portalRelocation Rent Support Loan Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at WorkUnlimited training on our Learning and Development portalVirtual GP and eyecare vouchersGym membership discountOnsite physiotherapy (London only)Charitable donation matching and 2 volunteering daysWe're a certified Carbon Neutral companyFree e-books and audiobooks, newspaper subscriptions and discounts on booksSubsidised canteen and retail discountsOnsite prayer room If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to with subject heading 'Vacancy Query' plus the job title and we will aim to get back to you within 5 working days.

Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.

Please state in your application that you found this role through Creative Access.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit

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