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Operations Administrator

2 months ago

London, Greater London, United Kingdom The Francis Crick Institute Full time

Location: The Francis Crick Institute, Midland Road, London

Short summary

The Administrator will play a key role in supporting the needs of the science at the Crick. As part of a team, you will provide comprehensive administrative support to the science across the Institute.

The role will be pivotal in ensuring all scientists, and science related teams, at the Crick have administrative support. The role reports to the Service Delivery Manager and will provide general administrative support to a number of groups as well as specialist support when necessary. The role will be part of a team, working closely with other Administrators and the wider Service Delivery Team.

Key Responsibilities

These include but are not limited to:

  • Provide general administrative support to all laboratory-based staff
  • First point of contact for queries from laboratory-based staff and answering queries in a timely manner
  • Arrange internal and external meetings (including seminars, laboratory meetings, special interest group meetings, ad hoc meetings) book meeting rooms and equipment, produce visitor itineraries and arrange reimbursements as appropriate
  • Arrange UK and overseas travel and accommodation and produce concise travel itineraries for Group Leaders and their visitors
  • Manage travel and expense claims according to agreed policies; process, log and track expense claims
  • Delivering an admin/floor induction for new staff to the Institute liaising with managers of the laboratories
  • Proactively supporting the Laboratory Heads with recruitment related tasks such as organising interviews and ensuring all recruitment documents are completed appropriately and sent to HR
  • Monitoring the end dates of visiting scientists, providing the Science Project Co-ordinators with details of all starters, leavers and extensions within set deadlines
  • Contribute to the review and continuing improvement of team working practices and processes
  • Support scientists with reconciliation of receipts and invoices

About us

The Francis Crick Institute is a biomedical discovery institute dedicated to understanding the fundamental biology underlying health and disease. Its work is helping to understand why disease develops and to translate discoveries into new ways to prevent, diagnose and treat illnesses such as cancer, heart disease, stroke, infections, and neurodegenerative diseases.

An independent organisation, its founding partners are the Medical Research Council (MRC), Cancer Research UK, Wellcome, UCL (University College London), Imperial College London and King's College London.

The Crick was formed in 2015, and in 2016 it moved into a new state-of-the-art building in central London which brings together 1500 scientists and support staff working collaboratively across disciplines, making it the biggest biomedical research facility under in one building in Europe.

The Francis Crick Institute will be world-class with a strong national role. Its distinctive vision for excellence includes commitments to collaboration; developing emerging talent and exporting it the rest of the UK; public engagement; and helping turn discoveries into treatments as quickly as possible to improve lives and strengthen the economy.

  • If you are interested in applying for this role, please apply via our website.
  • The closing date for applications is 28 June 2024.
  • All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom.

From £28,500 plus benefits, subject to skills and experience