Administrative Operations Coordinator

3 weeks ago

London, Greater London, United Kingdom identifi Global Resources Full time
Position Overview

Administrative Operations Coordinator – Identifi Global Resources

Identifi Global Resources is seeking a dedicated Administrative Operations Coordinator to enhance our dynamic team. This position is ideal for a proactive and detail-oriented individual who excels in a fast-paced environment and is capable of working autonomously.

The successful candidate will be instrumental in bolstering the operational efficiency of our organization, ensuring that all processes and protocols are executed seamlessly.

You will oversee all administrative functions within the company and serve as a key point of contact for senior management and their esteemed team members.

Key Responsibilities:

Financial Management

  • Handling the processing of sales and purchase invoices utilizing financial software.
  • Managing employee and contractor expense reimbursements.
  • Following up on overdue payments and outstanding invoices.
  • Conducting bank reconciliations to ensure financial accuracy.

Operational Support

  • Assisting the Head of Operations in the implementation of policies and procedures.
  • Ensuring compliance with all administrative activities in line with company standards.
  • Coordinating management meetings, including agenda preparation, minute-taking, and distribution.
  • Organizing, managing, and securely storing company documentation and correspondence.
  • Monitoring compliance documentation to align with industry regulations.

Human Resources Administration

  • Maintaining and organizing employee records, including personal data and employment contracts.
  • Facilitating the onboarding and offboarding processes for staff.
  • Supporting recruitment efforts by liaising with agencies and coordinating interviews.
  • Generating reports for senior leadership on HR metrics, including turnover and recruitment statistics.
  • Coordinating employee training sessions and travel arrangements.

Sales and Marketing Support

  • Assisting in the preparation of materials for client engagements and presentations.
  • Updating and maintaining the company CRM with new leads and weekly reports.
  • Managing the posting of content on the company’s professional networking platforms.
  • Coordinating industry events and corporate gatherings.

Essential Skills:

  • Proficient administrative capabilities.
  • Prior experience in financial operations.
  • Exceptional time management and organizational skills.
  • Ability to work independently and manage workload effectively.
  • Adaptability in a rapidly changing environment.
  • Strong verbal and written communication skills, with the ability to convey information clearly.
  • Results-oriented mindset with a focus on growth.
  • Positive demeanor and commitment to teamwork.
  • Proficient in problem-solving, multitasking, and meeting deadlines.

This is a full-time position, with a standard working schedule.

Flexible working arrangements are available, with a minimum requirement for in-office presence.

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