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Administrative Operations Coordinator

2 months ago

London, Greater London, United Kingdom identifi Global Resources Full time
Job Overview

Administrative Operations Coordinator – Identifi Global Resources

Identifi Global Resources is seeking a dedicated Administrative Operations Coordinator to enhance our dynamic team. This position is ideal for a proactive and detail-oriented individual who excels in a fast-paced environment and is capable of working autonomously.

The successful candidate will be instrumental in bolstering the operational efficiency of our organization, ensuring that all processes and protocols are executed seamlessly.

You will oversee all administrative functions within the company and serve as a vital support link for the senior management team and their esteemed staff and consultants.

Key Responsibilities:

Financial Management

  • Handling the processing of sales and purchase invoices utilizing financial software
  • Managing employee and contractor expense claims
  • Following up on overdue payments and outstanding invoices
  • Conducting bank reconciliations

Operational Support

  • Assisting the Head of Operations in the implementation of policies and procedures
  • Ensuring compliance of all administrative tasks with company standards
  • Coordinating management meetings, including agenda preparation, minute-taking, and distribution
  • Organizing, managing, and securely storing company documentation and correspondence
  • Monitoring compliance documentation to align with industry standards and regulations

Human Resources Administration

  • Maintaining and organizing employee records, including personal data and employment contracts
  • Facilitating staff onboarding and offboarding processes
  • Supporting the Head of Operations with recruitment tasks, including liaising with agencies and scheduling interviews
  • Compiling and generating reports on HR metrics for the senior leadership team
  • Coordinating employee training and travel arrangements

Sales and Marketing Support

  • Assisting in the preparation of materials for client meetings and presentations
  • Updating and maintaining the company CRM with new opportunities and weekly reports
  • Managing the posting of content on the company’s professional networking platform
  • Coordinating industry exhibitions and organizing corporate events

Essential Skills:

  • Proficient administrative capabilities
  • Prior experience in financial management
  • Exceptional time management and organizational skills
  • Ability to work independently and manage workload effectively
  • Adaptability in a fast-paced environment
  • Strong verbal and written communication skills
  • Results-oriented with a focus on growth
  • Positive demeanor and a commitment to teamwork
  • Effective problem-solving and multitasking abilities

This is a full-time position, with a standard working schedule from Monday to Friday.

Flexible working arrangements are available, with a minimum of three days per week in the office.