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Administrative Operations Coordinator

2 months ago

London, Greater London, United Kingdom deverellsmith Full time

Job Title: Administrative Operations Coordinator
Schedule: Monday - Friday 9-5:30pm

Salary: £30K- £35K

Job Overview:

We are currently in search of a skilled and proactive Administrative Operations Coordinator to become a vital part of our real estate team. The successful candidate will play a key role in ensuring the efficient functioning of our office environment while providing essential support to our staff. This position encompasses a range of administrative responsibilities, necessitating exceptional organisational abilities and meticulous attention to detail.

Key Responsibilities:

  • Employee Onboarding and Human Resources:
    • Facilitate the onboarding process for new hires.
    • Maintain accurate employee records and ensure adherence to HR regulations.
    • Address employee inquiries regarding HR-related matters.
  • Office Administration:
    • Oversee office supplies, equipment, and mail distribution.
    • Formulate and enforce office policies and procedures.
    • Ensure a tidy and organised workspace.
    • Manage inventory of office supplies and reorder as necessary.
    • Coordinate the procurement and maintenance of office equipment.
  • Administrative Assistance:
    • Organise schedules and meetings for executives and team members.
    • Answer phone calls and assist visitors.
    • Plan team-building activities and corporate events.
    • Arrange logistics for conferences and off-site gatherings.
    • Coordinate travel arrangements for employees.
    • Assist in the development and management of the office budget.
  • Health and Safety Compliance:
    • Ensure adherence to health and safety standards.
    • Implement safety protocols within the office.
  • Additional Duties:
    • Manage various administrative tasks as needed.
    • Adapt to evolving office requirements and assist with special projects.

Qualifications:

  • Proven experience in an administrative role, preferably as an Office Manager.
  • Strong organisational and time management capabilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software applications (e.g., MS Office).
  • Familiarity with HR practices and compliance is advantageous.
  • Ability to manage multiple tasks and prioritise effectively.
  • Keen attention to detail and strong problem-solving abilities.
  • Capacity to thrive in a dynamic work environment.

If you possess the necessary experience and are interested in this opportunity, we encourage you to apply. For further information about the position, please reach out for a more detailed discussion.

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