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Operations and Administration Manager
2 months ago
Senior Operations and Administration Coordinator
Position Overview:
At Executive Insight, a distinguished healthcare consulting firm with a global presence, we are seeking a highly skilled Administrative Professional to join our London office. The ideal candidate embodies our core values, excels in fostering personal connections, and possesses a proactive mindset to support our consulting team effectively. This role is pivotal in managing a variety of tasks and priorities, ensuring smooth operations within our office.
As a key member of our administrative team, you will collaborate with IT specialists and HR professionals to enhance our local operations in London. Your leadership will be essential in overseeing administrative functions, assisting with operations in our Zurich office, and providing comprehensive support to our London team. This position encompasses a broad range of responsibilities, including office management, process optimization, event coordination, travel arrangements, financial oversight, and onboarding support for new team members.
Key Responsibilities:
- Lead the establishment and refinement of administrative processes in London, in collaboration with Zurich.
- Coordinate travel and accommodation logistics for team members, working closely with Zurich.
- Oversee office management tasks, including mail handling, equipment maintenance, supply management, and facility coordination.
- Provide support to Client Facing Team members as needed, with responsibilities that may evolve based on individual skills.
- Ensure a healthy and productive workplace environment.
- Serve as a resource and connection point for all employees, regardless of their work arrangement.
- Act as a promoter of social engagement within Executive Insight, organizing and facilitating team events and celebrations.
- Plan and execute external company functions and events.
- Assist with HR administrative tasks, including tracking employee benefits and insurance programs.
- Organize orientation programs for new hires.
- Utilize and manage expense tracking systems effectively.
Qualifications:
- Outgoing and enthusiastic with a positive attitude.
- Exceptional organizational and multitasking abilities.
- Proficient in creating structured processes behind the scenes.
- Hands-on approach with a proactive mindset.
- Strong problem-solving capabilities.
- Excellent written and verbal communication skills.
- Meticulous attention to detail.
- Prior experience in a dynamic organization.
- Willingness to travel for company events and functions.
- Eligibility to work in the UK without restrictions.
Benefits:
- Competitive salary package.
- Pension plan.
- Comprehensive medical and dental insurance.
- Opportunities for team-building events and activities across various locations.
- Cycle-to-work program.
- Office closure during the holiday season.
