Quality and Programmes Administrator

1 month ago

London, Greater London, United Kingdom Université Paris Dauphine – PSL, London Campus Full time

The London campus of the prestigious French Université Paris-Dauphine - PSL offers undergraduate, executive and summer courses fully taught in English, primarily in the fields of Economics, Management and Law. Since 2022, we have been registered with the Office for Students as an English Higher Education Provider and are fully compliant with the QAA framework and are also EQUIS accredited.

As a founding member of Université Paris Sciences & Lettres (PSL), we are consistently ranked among the top 50 universities in the world: 2nd best Young University in the 2024 Times Higher Education Ranking, 19th by CWUR.

We are looking for a well organised, attentive to details and positive minded Quality and Programmes Administrator to join our Quality and Programmes Office (QPO).

Job purpose: The Quality and Programmes Administrator contributes to the efficient delivery of our education programmes, and supports the work of the QPO. He/she implements procedures and policies and monitors administrative projects. He/she is a key point of contact for the students, lecturers and external visitors and works in close collaboration with other members of the QPO.

Hours: 40 hours per week

Key benefits:

  • 40 holiday days + bank holidays
  • Attractive pension plan
  • Continuous Professional Development opportunities
  • A meaningful job in the London boutique campus of a prestigious French University

Work activities (indicative):

Programmes administration

  • Act as a point of contact to dedicated student group(s) and academic staff
  • Support student recruitment, admission and registrations process
  • Create and update the students timetables in the Timetabling software
  • Communicate administrative documents to students and lecturers
  • Contribute to the organisation of final exams
  • Verify and report grades in the dedicated software
  • Maintain course attendance in appropriate files
  • Write minutes of meetings and ensure they are recorded appropriately
  • Assist with preparation of events (weekends and evenings may be required occasionally)
  • When necessary, help to prepare classroom arrangements
  • Prepare and send outgoing mails and courier parcels

Quality Assurance

  • Update and maintain the integrity of various databases, including backups
  • Contribute to the preparation of various Board meetings (Examination Board, Academic Board, Course Board etc.)
  • Support the preparation and delivery of data submissions as required by the Office for Students (OfS) (includes but not limited to National Student Survey (NSS), Higher Education Statistics Agency (HESA) etc.)
  • Support the preparation and management of the Student visa process
  • Prepare and analyse feedback surveys for all programmes
  • Contribute to the final exams' quality check and the External Examination process

Line Manager: Programmes Administration Team Leader & Deputy General Manager

Qualification and experience

Significant work/internship experience in administrative functions is required.

Baccalaureate, A-Level or any other secondary studies degree as a minimum. Bachelor's is desirable. Fluency in French is an asset but not essential.

Skills and aptitude

  • Positive minded
  • Rigorous
  • Very good English both written and speaking is required (B2 +).
  • IT savvy: Microsoft suite, use of several specific softwares: timetabling, grades (training provided upon arrival)
  • Attentive to details
  • Well-organised
  • Good communication skills
  • Good adaptability skills
  • Respectful of confidentiality

Other requirements

  • Authorised to work in the UK.
  • The successful candidate will be subject to a DBS check disclosure
  • Commitment to equality, diversity and safeguarding.

To apply please send your CV and Cover Letter to (via the 'Apply' button above).

£27,500 to £32,000 per annum, depending on experience and qualifications

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