Programme and Administration Coordinator

6 days ago

London, Greater London, United Kingdom DiverseJobsMatter Full time
About the Role

We are seeking a highly organized and detail-oriented Programme and Administration Coordinator to join our team at DiverseJobsMatter. As a key member of our team, you will be responsible for the administration and organization of our in-person and online training events, ensuring that our small office runs smoothly.

Key Responsibilities:

  • Day-to-day administration of large-scale training programmes, including booking trainers, creating schedules, and distributing joining instructions and links.
  • Liaising with client contacts to set up logistics and sharing logistical information with the trainer team.
  • Booking hotels for international travel and supporting the trainer team with ad hoc travel arrangements.
  • Administration of 1:1 coaching sessions, managing invites and diaries.
  • Acting as a 'technical host' for virtual training courses and supporting at in-person events.
  • Formatting PowerPoints, reminder notes, and other materials for clients and participants.
  • Supporting the Creative Directors with administration of recruitment, onboarding, and development initiatives for our international trainer community.
  • Finance administration support, including collating expenses receipts and summaries.
  • Providing general administrative and PA support to the Company Directors.

Requirements:

  • Excellent organisational, written, and verbal communication skills.
  • Experience working in a similar role or a role with transferable skills.
  • Understanding of the importance of absolute clarity and meticulous attention to detail when working with clients across continents and time zones.
  • Personable, friendly, and able to maintain positive relationships with clients and colleagues at all levels.
  • Good level of IT skills, particularly Microsoft Office 365, and ability to quickly get confident with new software.

About Us:

DiverseJobsMatter is a company that specialises in inspirational communication skills training for business, drawing on techniques from theatre. We work with major international corporations and leading global business schools, and our approach is personal and friendly, with first-class service values.

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