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Admin Assistant

3 months ago

Bury St, Suffolk, United Kingdom Elysium Healthcare Full time

Introduction:


Are you looking for a career where you are valued and recognised? If so, join The Chimneys as a Site Administrator and be a part of a supportive team in Bury St Edmunds.


As Site Administrator, you will be supporting the service's recruitment process, from welcoming new starters, organising training to managing leaving requests.

You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right-To-Work.

A range of training opportunities are available that can see your career grow and you achieve your career aspirations.

Your Responsibilities:

  • Ensuring compliance with all HR policies & procedures and liaising with all disciplines, especially Operational HR and Head Office staff, regularly on the delivery of HR practices and processes
  • Collection of starter paperwork from new starters and inputting and setting up on all relevant systems and spreadsheets
  • Maintaining and creating personnel files including filing information to CQC standards
  • Support Line Managers in the administration of HR issues, and requests for information
  • To attend disciplinary/grievance/investigation meetings as note taker
  • Deal and process maternity leaves paperwork and systems
  • To monitor and check staff professional registrations on a monthly basis
  • Complete and respond to third party information requests/references
  • Process monthly DBS renewals checks for existing staff
  • Maintain changes on the Electronic Absence System
  • Copy, record and send Fit Notes to payroll and relevant parties as necessary
  • To process job offers/promotions/secondments paperwork post interview
  • Update contractual changes

To be successful in this role, you'll need:

  • Secretarial and/or Administration experience
  • ECDL, RSA II, Typing/Word Processing or equivalent
  • 4 GCSE's at grade C or above (including English and Mathematics) or equivalent
  • Experience of minute taking and expert in MS Word, Excel, PowerPoint, and Outlook.
  • Knowledge of working with systems to support HR and Finance Departments.

What you will get:

  • Annual salary of £24,500 plus benefits
  • The equivalent of 33 days annual leave plus your birthday off
  • Free meals and onsite parking
  • Wellbeing support and activities
  • Career development and training
  • Pension contribution
  • Life Assurance
  • Enhanced Maternity Package


There are also a range of other benefits including retail discounts and special offers, car leasing without a credit check and much more.


About your next employer


You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care.

With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.


Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.


The safety of our service users and colleagues is our priority and as such we encourage and support vaccination uptake as this remains the best line of defence against COVID-19.