Admin Assistant

3 weeks ago

Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

Please see the full job description for more information JOB PURPOSE To act as the Central Administrative Assistant to both the Integrated Therapies service and the Adult Community Integrated Neighbourhood teams. To undertake the day to day administrative duties of the central admin team. To support the management and co-ordination of Mandatory Training requirements and reporting for both Integrated Therapies and INTs. To support the management and co-ordination of inductions for all new staff and students within INTs and Integrated Therapies.

To support implementing and maintaining systems for the management and reporting of staff appraisals for all staff within both the INTs and Integrated Therapies. To support the senior administrator with the management and co-ordination of all Therapy pool cars. KEY TASKS Communication & Team Working To provide a professional and polite service to staff, patient/service users. Deal with any telephone calls, taking messages or referring on to other senior level staff.

Always ensuring telephone calls are dealt with in a polite and efficient manner, re-routing inappropriate calls to the relevant areas. On occasion to attend departmental / team meetings where required and take minutes and type up in a timely way, distributing as required. To provide cover for Therapies reception when required. To have full working knowledge of the e-Care outpatient booking system, BookWise room booking system and full reception duties.

To assist with student placement planning To maintain the Therapy Training Room and other electronic diaries. To ensure all centrally stored therapy laptops are regularly checked for updates and maintain a register of when these are loaned to staff. Ensure all laptops are fully charged on a daily basis. Professional / Administration To assist in ad-hoc small project support as directed by the business manager.

To provide general secretarial support to all services to include but not restricted to typing, photocopying, and filing including new electronic filing system. To provide administrative support to Managers and Clinicians as required. To include the production of confidential and sensitive material, reports, graphs, letters, leaflets, presentations, flowcharts and forms. Assist to maintain the register of Lone Worker Device and competency training for all staff within INTs and Therapies who undertake lone working.

Under supervision of the Senior Administrator for Appraisal management, send reminders to all Therapies and INT staff, update the relevant spreadsheets/databases, sending updated details to Workforce. Under supervision of the Senior Administrator for Fleet management, ensure driving licences and check codes are received and recorded on file for all Therapies and INT staff (as appropriate) including notifying staff when their current check codes are due to expire Support with monitoring ordering and delivery of IT procurement and mobile phone orders made by the senior admin staff in the central team Managing People & Resources To update the Establishment spread sheet with new starter details. To have a working knowledge of booking systems across all sites and book rooms for meeting or training use as required. To support with all departmental filing and archiving of records inclusive of transitioning from paper-based filing system to an electronic system.

Under supervision of the Senior Administrator for Fleet management, maintain the central record of Therapies lease vehicles and assist with fleet management on a daily basis. Training & Teaching To assist in the training of new staff in the use of all office equipment. To provide user training and support to all staff for mandatory training e-learning requirements. To provide basic IT support to all Therapy Staff, i.e.

basic laptop queries / Selenity set-up and SharePoint queries. Policy & Service Development To be prepared to work flexibly in response to the needs of the service. To be prepared to undertake some weekend working on a rota basis in support of service development. To ensure that personal mandatory training is completed and maintained in line with Trust policy.

To identify own needs for personal development, education and training. To be fully conversant with all Trust and Departmental policies and procedures. To be fully conversant with departmental emergency procedures, taking appropriate action to summon assistance when necessary and report actual or potential problems that may pose a risk to health, safety and security.

  • Admin Assistant

    4 weeks ago

    Bury, United Kingdom Specsavers Full time

    **Admin Assistant** **Location: Bury, Greater Manchester** **Salary: Competitive basic dependent on experience** **Working hours: Full Time (Weekend work is essential)** **Training provided** For our stores to run like clockwork and keep our patients at the heart of everything we do, we need sound support behind the scenes - and that’s where you come...

  • Admin Assistant

    4 days ago

    Bury, United Kingdom Specsavers Full time

    **Admin Assistant** **Location: Bury, Greater Manchester** **Salary: Competitive basic dependent on experience** **Working hours: Full Time - 40 hours a week (Weekend work is essential)** **Training provided** For our stores to run like clockwork and keep our patients at the heart of everything we do, we need sound support behind the scenes - and...

  • Administration Assistant

    7 days ago

    Bury St. Edmunds, United Kingdom Hales Group Limited Full time

    **Administration assistant - Bury St Edmunds - £11 per hour** **Daily Duties -** - Basic admin tasks - Assist with customer bookings, taking payments and processing transactions through a bespoke system. - Provide administrative support and assistance in an efficient and effective manner - Resolve simple enquires, providing written or telephone response as...

  • Call Centre Admin Assistant

    4 weeks ago

    Bury, United Kingdom Specsavers Full time

    **Call Centre Admin Assistant** **Location: Bury, Manchester** **Salary: Basic salary, plus monthly performance related bonus** **Working hours: 40 hours a week - weekend working essential** **Experience level: desired but not essential** At Specsavers, our Call Centre Admin Assistants are essential in shaping the beginning of our Customer’s...

  • HR Assistant

    4 weeks ago

    Bury St. Edmunds, United Kingdom Atalian Servest Full time

    **Reference: /RB/21-03/819/14** **Job Title: HR Assistant** **Working Hours: Monday to Friday. 09:00 - 17:30 - **37.5 hours per week** **Location: Bury St Edmunds** **Managed by: HR Business Partner** **Would you be interested in joining a leading facilities management company with a reputation for excellence?** Atalian Servest is currently recruiting...

  • Admin Assistant

    7 days ago

    St Albans, United Kingdom Borras Construction Limited Full time

    **Borras Construction Limited** Require a full time Admin Assistant Mon-Thurs 8.00-5.00, Fri - 8.00-4.00 Flexible, highly organised individual with a professional telephone manner and good IT skills are essential for this busy environment. Knowledge of the construction industry and Deltek PIM would be advantageous. Salary £23K Please forward covering...

  • Admin/accounts Assistant

    7 days ago

    Bury St. Edmunds, United Kingdom Ness Ventures Partners Ltd Full time

    The Daljo Group operates 21 Subway stores across East Anglia & the Southwest of England with offices in Bury St Edmunds. We are looking for an Administrator based in our central office near the Sugar Beet Factory, Bury St Edmunds to help support our Accounts & Payroll function. The role will include supporting our accounts and payroll lead with daily and...

  • Admin/accounts Assistant

    4 weeks ago

    Bury St. Edmunds, United Kingdom Ness Ventures Partners Ltd Full time

    The Daljo Group operates 21 Subway stores across East Anglia & the Southwest of England with offices in Bury St Edmunds. We are looking for an Administrator based in our central office near the Sugar Beet Factory, Bury St Edmunds to help support our Accounts & Payroll function. Initially the role will include supporting our accounts and payroll lead with...

  • Finance Admin Assistant

    6 days ago

    St. Albans, United Kingdom Understanding Recruitment Full time

    **Finance Admin Assistant** **WE ARE A.....** Fast growing Tech and Digital recruitment agency with offices in St Albans and Boston. Our continued success within the market means we are looking for an Finance Admin Assistant that will specialise to join our already high performing teams. We are currentlyin an exciting phase of scale, having established a...

  • Office Admin Assistant

    4 weeks ago

    St Helens, United Kingdom Local Asbestos Services Ltd Full time

    **Admin Assistant Job Description / Responsibilities**: - Provides administrative support to ensure efficient operation of the office. - Answers phone calls, schedules meetings, and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. - Completes operational requirements by scheduling and assigning...

  • Office Services Administrator

    4 weeks ago

    Bury St. Edmunds, United Kingdom Ashtons Legal Full time

    **Office Services and Facilities Team** Our Office Services and Facilities teams are in place to support all of our colleagues with the day-to-day running for the office - enabling them to deliver a smooth service to our clients. As a team, we are responsible for delivering all front of house, postal and admin services in all locations. Our team also have...

  • HR Admin Assistant

    4 weeks ago

    St Albans, United Kingdom Scholars' Education Trust Full time

    **HR Admin Assistant** **Scholars’ Education Trust based at Samuel Ryder Academy** **Grade: H3** **Hours: 25 hrs per week, Monday to Friday** **Contract: Term-Time + 1 week INSET days (39 weeks)** **Actual annual salary: £12,794.68 per annum including Fringe** - Flexibility can be given about start and finish time._ Due to the expansion of the Trust,...

  • Admin - Organiser - Assistant to The Director

    4 weeks ago

    St. Peter, United Kingdom Cotswold Construction - Heritage Racing - All Marine Full time

    Day to day duties Assistant to the Director Office management Customer telephone communications Day to day business filing and admin XL spread sheet population and creation Looking for a proactive person who can manage a small office which services 3 small businesses - looking after a very busy Director - computer skills are key. Understanding and...

  • Admin Officer

    4 weeks ago

    Bury St. Edmunds, United Kingdom Brook Street Full time

    Our client based in Bury St Edmunds are seeking an Administrative Officer to join their team on a full-time temporary basis working for the APHA (Animal and Plant Health Agency). The rate of pay for this role will be £11.03 per hour, and the working hours will be 37hrs per week. Day to duties for this role includes: Answering telephone queries and following...

  • Home Safety Admin Assistant

    4 weeks ago

    Clyst St. George, United Kingdom Devon & Somerset Fire & Rescue Service Full time

    **Devon & Somerset Fire & Rescue Service **has a fantastic opportunity available for a **Home Safety Admin Assistant** to join our team in **Exeter.** You will join us on a **full-time, fixed term contract lasting 6 months**.In return, you will receive a competitive salary of **£22,777 - £24,496 per annum.** **Devon & Somerset Fire & Rescue Service** is...

  • Pharmacy Dispenser

    7 days ago

    Bury, United Kingdom Medical Specialists Pharmacy Full time

    _**PHARMACY DISPENSER/ADMIN**_ For Online Pharmacy in Bury **PRIMARY Responsibilities include**: - Using the RX Web PMR system & dispensing medication - Stock management (e.g. date checking/stock rotation/ordering stock) - Ensuring dispensary losses are minimised **OTHER Responsibilities include**: - Administrative/Reception duties - Other ad-hoc duties...

  • Appointments Administrator

    4 weeks ago

    Bury St. Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

    Please see the full job description for more detail in supporting information Job summary To answer queries and advise patients with regard to preparation for Endoscopy procedures. To support and assist the Scheduling Team and the administrative duties required to maintain and efficient service. To provide support and assistance to the Endoscopy Reception...

  • HR Support Administrator

    4 weeks ago

    Bury St. Edmunds, United Kingdom Atalian Servest Full time

    **Job Reference: /BR/24-11/1018/9** **Job Title: HR Support Administrator** **Location: Bury St Edmunds** **Salary: Competitive** **Hours per week: Monday to Friday - 09:00 - 17:30, 08:00 - 16:30 - 37.5 hours per week** **Would you be interested in joining a leading facilities management company with a reputation for excellence?** OCS is currently...

  • Transport Administrator

    4 days ago

    Bury St Edmunds, United Kingdom Michael Page Full time

    Transport Administrator - leading distribution business - Monday to Friday role Client Details Michael Page Logistics have partnered with a leading distribution business providing niche products and materials along with first class delivery services with depots across the UK in their search for a Transport Administrator. The role is a newly created role,...

  • Apprentice Admin Assistant

    4 days ago

    Lytham St. Annes, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

    Under supervision, to undertake administrative and admin duties within the community children's services. This will include all aspects of general administrative duties as directed. The role will involve providing a comprehensive and professional administration across community children's services. Applicants should have, and be able to demonstrate, good...