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Time-Writing Administrator

7 months ago

Aberdeen, United Kingdom Petrofac Full time

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Job Title: Time-Writing Administrator

OFFSHORE TIMEKEEPING

Support offshore supervision collation of timesheet information for offshore workforce;

oMaintain timely / accurate daily input of offshore labour hours into time-writing system

oInterrogate timesheet content to ensure accuracy in line with project specific job carding

oCollation of weekly / monthly man-hour reports

oCollation of non-productive time analysis and reporting

oAct as a single point of contact for all time related queries

oCommunicate with Offshore Construction Supervisor ensuring all timesheets are submitted in a timely manner

oClearance of invalid time against valid codes and project approvals

oAssist in payroll process

FURTHER DUTIES - COMMERCIAL

Support Commercial Coordinator with the contract administration of all existing relevant contracts;

oHandling the Cashflow and Debt Management

oAssist with calculating Sales and Cost accruals as part of the reporting cycle.

oAssist with invoicing.

oCheck accuracy of Third-Party Invoices against subcontract agreements and approve same as compliance checker where required.

The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities.The postholder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

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