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Studio Sample Coordinator

2 months ago

London, UK, United Kingdom New Look Full time

From our first store in the 1960s, a little Taunton shop with great clothes and even better prices, to an omni-channel business serving millions of customers… we're New Look.

Our purpose is always to inspire That New Look Feeling and we believe that starts with us. Our values motivate us every day: we play to win, we’re customer-obsessed and we work as one.


It's a busy and exciting time for the brand and we’re on the hunt for a Sample Coordinator to join our growing Studio team.


The Studio

We are a team of creative people that make things happen and strive to give our New Look customers the best online shopping experience. The Studio is such a crucial part of the customer’s digital journey - bringing the New Look product to life in the best way possible. We show our customers how to wear our product in an aspirational way, referencing the latest fashion trends and listening to our customer’s needs, and lifestyle. We are our customers’ virtual changing room.

We all have an equally important part to play to ensure that we are the best that we can be. We strive to be the best we can every day, and continuingly strive forward. We are passionate about everything that we do - We are passionate about our customers - We are passionate about New Look.


The Role

Reporting into the Studio Shoot Producer, the main objective of this role is to support and assist the studio team. Your day-to-day role will involve liaising with the studio regarding numbers and managing the Group Studio Assistant. You will be responsible for managing all samples that are sent to and from the studio, assisting with all reshoot requests from the business and ensuring the site adheres to all photography guidelines. You will also attend special shoots to ensure everything gets photographed and coded correctly on set.


What you will be doing?

  • Photography Standards: Maintain high photography standards, constantly checking the site for adherence to guidelines.
  • Sample Management: Oversee samples entering and leaving the studio, logging, processing, and resolving any sample issues.
  • Communication: Maintain excellent communication with the Buying and Merchandising Department (BMD) and act as the main point of contact for the studio and buying teams.
  • Pre-shoots: Manage pre-shoots, aiming for a high standard of over 80% every quarter, and run the pre-shoot percentage report every quarter.
  • Image and Reshoot Management: Ensure all images and reshoots are uploaded timely, send weekly lists to the studio, and manage the reshoot log.
  • Collaboration: Work closely with the Studio Producer and Studio Manager on key performance indicators (KPIs) and share findings monthly.
  • Daily Operations: Lead daily scheduling meetings, check sets every morning, and ensure all samples are shot on the correct models to prevent costly reshoots.
  • Reporting: Log all samples received, update logs, send out various reports to the wider business, and manage pre-shoot sample trackers.
  • Liaison: Attend weekly studio meetings, liaise with Image Coordinator and Stock Team, and maintain good communication with couriers and the Distribution Centre (DC) team.
  • Scheduling: Plan shoots, request model options, and confirm models and teams needed each week with the studio production team.
  • Ad Hoc Projects: Handle any additional projects as required by New Look.


About You

  • Experience in excellent time keeping
  • Highly organised
  • Able to work well and motivate as part of a team
  • The willingness to demonstrate initiative
  • Previous experience in similar role essential
  • Able to work quickly and efficiently with a pro-active attitude
  • The capacity to identify potential problems and find solutions
  • Ability to communicate clearly and effectively

Why New Look?

The amazing people, the fashion – there are so many reasons to love working at New Look. We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals. You’ll also receive these amazing benefits, to name only a few:


40% staff discount

Monthly 25% off privilege vouchers for family and friends to enjoy

Season ticket loans

Pension - A contributory private pension scheme

Virtual GP access


Apply now to find out more.


We pride ourselves on being a flexible employer. Although this is a full-time role, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.