Executive Secretary

15 hours ago


Edinburgh, Edinburgh, United Kingdom Search Full time

About the Opportunity

We are currently seeking an experienced Administrative Support Specialist to join our team in West Edinburgh. This is a fantastic opportunity to work with a dynamic team in a fast-paced office environment.

Responsibilities:

  • Providing comprehensive administrative support to senior members of the leadership team
  • Coordinating high-level events & meetings, including agendas, logistics, catering, facilities & venue management
  • Extensive diary management & meeting scheduling for multiple stakeholders
  • Booking required travel & accommodation for the team & producing itineraries where required
  • Correspondence & inbox management, responding to general enquiries where appropriate, escalating necessary comms & drafting responses on behalf of the Senior Leadership team members
  • Taking & documenting meeting minutes
  • Ensuring key documentation is held, managed & filed appropriately
  • Variety of other PA/EA/administration tasks as directed & required

Requirements:

  • Extensive previous experience in a PA or EA role carrying out duties supporting at board level
  • Excellent organisational & time management skills, with the ability to prioritise & complete a very busy workload effectively
  • Excellent communication skills, both written and verbal
  • Excellent IT Skills including the full MS Office suite - SharePoint experience would also be an advantage

Salary: £16-21 per hour

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