Administrative Operations Coordinator

4 weeks ago

London, United Kingdom Love Success Full time

Administrative Operations Coordinator

Office-Based Role

Standard Working Hours: 9 AM - 5:30 PM

Compensation: £50,000 plus bonus and benefits

We are actively seeking an Administrative Operations Coordinator for a prominent financial services organization located in the City. This role is essential to maintaining a productive and efficient office environment.

In collaboration with the Senior Operations Manager and overseeing the Senior Operations Executive, the Administrative Operations Coordinator will take charge of office management duties, ensuring smooth daily operations. This includes supervising receptionist responsibilities and enhancing the overall office experience through effective facilities management, health and safety compliance, and IT support solutions. You will serve as a crucial point of contact for operational matters.

Key Responsibilities:

Oversee the daily operational needs of the office, which include:

  • Acting as the Health and Safety representative to ensure compliance with current legislation.
  • Managing the facilities and operational aspects of the office building.
  • Researching and procuring new suppliers and innovative tools.
  • Supervising third-party managed service providers, Cybersecurity, and IT policies while collaborating with IT consultants to enhance cybersecurity measures and monitor employee training.
  • Handling contracts, vendor relations, and insurance management.
  • Serving as the GDPR representative for the department.
  • Ensuring the office is well-maintained, managing improvement projects, and providing varied technological support for staff and visitors, including audio-visual equipment, telecommunication systems, PCs, WiFi, software, and mobile devices.
  • Facilitating the onboarding process for new employees.

The ideal candidate will have a background in reception/front of house roles or have transitioned from a Personal Assistant/Executive Assistant position into office management. Candidates should possess IOSH certification and experience with Cyber Essentials. Additionally, the following qualifications are essential:

  • Proven line management capabilities.
  • Experience in budget management and supplier negotiations.
  • Demonstrated ability to manage processes with a track record of implementing changes and improvements.
  • Strong technological skills, particularly advanced knowledge of Office 365 and cloud-based systems.
  • First Aid and Fire Marshall certification.

If you possess a high-energy, proactive approach and are willing to engage in hands-on work, we would be eager to hear from you.

Love Success is a leading recruitment agency based in London, dedicated to connecting exceptional administrative and office support professionals with top-tier businesses across London and the UK. Our agency specializes in providing high-quality recruitment services tailored to the needs of both candidates and employers.

At Love Success, we are committed to promoting diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our dedication to these principles is reflected in our recruitment practices and comprehensive training and development programs. We partner with organizations that share our commitment to fostering diverse and inclusive workplaces, allowing individuals to be their authentic selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success proudly serves as an Employment Agency for this vacancy.

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