Administrative Support Specialist

6 days ago

Leicester, Leicester, United Kingdom Recra Consulting Full time
Job Summary

We are seeking a highly organized and detail-oriented Operations Administrator to join our team at Recra Consulting. As an Operations Administrator, you will play a critical role in ensuring the smooth execution of our engineering projects.

Key Responsibilities
  • Invoice and Quote Management:
    • Process and manage invoices and quotes with a high degree of accuracy.
    • Maintain financial records and ensure timely payment and receipt.
  • Material Organisation:
    • Coordinate and organize materials required for various sites.
    • Ensure timely delivery and availability of materials to prevent project delays.
  • Supply Reports and Data Management:
    • Create and maintain detailed supply reports.
    • Track inventory levels and update the system accordingly.
  • Customer and Supplier Relations:
    • Communicate effectively with customers and suppliers.
    • Build and maintain strong relationships to ensure seamless project delivery.
  • Job Planning and Coordination:
    • Assist with planning jobs for the engineering team, including scheduling and resource allocation.
    • Prepare and manage job specifications, ensuring all details are clear and accurately relayed.
  • Subcontractor Coordination:
    • Determine when contracting electricians or other subcontractors are needed.
    • Facilitate hiring and coordination to meet project requirements.
  • Engineer Planning:
    • Plan and schedule the engineers' workload efficiently.
    • Oversee the allocation of tasks, ensuring alignment with project deadlines and priorities.
  • Independent Operations:
    • Operate independently to drive operational efficiency.
    • Identify and implement process improvements to enhance overall workflow.
    Requirements
    • Previous experience in an operations or administrative role within an engineering or similar industry.
    • Experience in handling invoices, quotes, and job planning is essential.
    Skills and Qualifications
    • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Familiarity with project management software and tools is advantageous.
    About Recra Consulting

At Recra Consulting, we are committed to establishing and building long-lasting relationships with our clients and candidates. We take the time to understand the unique needs of each business and strive to find the best talent on the market. Our team is dedicated to providing exceptional service and support to ensure a congenial connection between our clients and candidates.

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