Office and Facilities Coordinator

6 days ago

London, Greater London, United Kingdom Office Angels Full time

Job Opportunity: Office Manager & Administrator

We are seeking a highly organized and detail-oriented Office Manager & Administrator to join our team at Office Angels. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our office.

About Our Company:

Office Angels is a leading employment agency, dedicated to providing expert recruitment services to businesses across various industries. We pride ourselves on our commitment to equality, diversity, and inclusion, and strive to create a welcoming and inclusive environment for all our employees and clients.

Key Responsibilities:

  • Inventory Management Administration:
    • Become proficient in our inventory management system, including inputting inventory movements and maintaining accurate records.
    • Process shipping and receiving of products, ensuring timely and efficient delivery.
    • Raise purchase orders and manage CRM products, updating product information as needed.
    • Coordinate delivery of parcels and accept deliveries, ensuring seamless logistics.
    • Maintain open book project information on the inventory management system, providing transparency and accountability.
    • Facilitate stock transfers and repairs, ensuring minimal disruption to our operations.
    • Assist with stock takes when required, ensuring accurate inventory levels.
  • Day-to-Day Office Management:
    • Ensure the smooth running of our office, including maintaining a clean and organized workspace.
    • Keep the drinks fridge replenished, ensuring a comfortable and welcoming environment for our employees and clients.
    • Maintain the office for tours at all times, showcasing our company culture and values.
    • Arrange necessary maintenance, ensuring our office remains in good working order.
    • Support the sales team with meeting arrangements, providing administrative assistance as needed.
    • Order cleaning products and handle office building maintenance, ensuring a safe and healthy work environment.
    • Assist with HR paperwork, ensuring compliance with relevant regulations and policies.
    • Handle other ad-hoc requests, demonstrating flexibility and adaptability.

Desired Skills and Experience:

  • Ability to work independently and as part of a team, demonstrating strong communication and interpersonal skills.
  • Excellent organizational and time management skills, with a focus on meeting deadlines and delivering results.
  • Preferably experience working in a small company environment, with a strong understanding of office operations and administration.
  • Experience with Autotask is a plus, but not required.
  • Highly organized and responsible, with a strong attention to detail and commitment to quality.

Working Hours: 8am-4pm/9am-5pm

We are an equal opportunities employer, committed to creating a diverse and inclusive workplace. If you are motivated, detail-oriented, and ready for a new challenge, we encourage you to apply for this exciting opportunity. Please submit your CV, and we will be in touch to discuss your application further.

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