Facilities Management Coordinator

5 days ago

London, Greater London, United Kingdom Pareto Facilities Management Full time
About the Role

Pareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities management team.

This is an ideal development role for someone looking to progress their career within the FM sector and has a background in minor projects and contract coordination.

Key Responsibilities
  • Client Management: Serve as the primary point of contact for clients, addressing inquiries and resolving issues promptly.
  • Vendor Management: Collaborate with suppliers to generate quotes, consolidate supply chains, and ensure competitive market rates for high-cost works.
  • Communication: Maintain regular communication with clients to ensure their requirements are met and expectations exceeded.
  • Facility Services: Coordinate and schedule facility services such as maintenance, repairs, and inspections according to client needs and contract terms.
  • Service Delivery: Work closely with vendors and internal teams to ensure timely and efficient service delivery.
  • Reporting: Monitor the progress of work orders and service requests, providing updates to clients as needed.
  • Record Keeping: Prepare and maintain accurate records of client interactions, service activities, and account documentation.
  • Reporting: Assist in the preparation of reports, presentations, and proposals for clients and internal stakeholders.
  • Financial Management: Manage client billing and invoicing processes, ensuring accuracy and timely submission.
  • Performance Metrics: Track and report on service delivery performance metrics, ensuring compliance with client contracts and service level agreements (SLAs).
  • Process Improvement: Identify areas for improvement in service delivery and collaborate with the team to implement enhancements.
  • WIP Management: Manage and monitor WIP in conjunction with the helpdesk administrator.
  • Work Order Management: Monitor all Work Orders generated via CAFM system (Corrigo) and ensure they are met within agreed SLAs.
  • Remedial Quotations: Review and summarize all job sheets submitted by subcontractors, relaying pertinent information to the client.
  • Quotations: Produce remedial quotations for the client.
  • Minor Works: Produce minor works quotations as required by the client.
  • Team Support: Ability to step up to cover Account Manager in periods of absence and cover helpdesk coordinator on day-to-day helpdesk tasks.
Requirements
  • Experience: Minimum of 2-4 years of experience in facilities management coordination.
  • Industry Knowledge: Experience in facilities management or related industries.
  • Process Knowledge: Familiarity with building maintenance processes and vendor management.
  • Contract Management: Knowledge of contract management and budget oversight.

  • Facilities Management Coordinator

    2 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    2 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Operations Coordinator

    5 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team. As a key member of our client services team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients and our facilities management team, and...

  • Facilities and Services Coordinator

    5 days ago

    London, Greater London, United Kingdom Millennium Management Full time

    Job Summary:The Corporate Services Coordinator plays a crucial role in ensuring the smooth coordination of corporate services across Millennium Management offices. This position entails overseeing reception, facilities, office management, and health & safety to create an efficient and comfortable working environment for all employees and visitors.Key...

  • Facilities and Services Coordinator

    6 days ago

    London, Greater London, United Kingdom Millennium Management Full time

    Job Summary:The Corporate Services Coordinator plays a crucial role in ensuring the smooth coordination of corporate services across Millennium Management offices. This position entails overseeing reception, facilities, office management, and health & safety to create an efficient and comfortable working environment for all employees and visitors.Key...

  • Facilities Management Coordinator

    7 days ago

    London, Greater London, United Kingdom Savills Management Resources Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team at Savills Management Resources. As a key member of our Facilities Management team, you will provide administrative support to our Facilities Managers, ensuring the smooth operation of our facilities and providing exceptional customer...

  • Facilities Maintenance Coordinator

    4 weeks ago

    London, Greater London, United Kingdom City Facilities Management Holdings Ltd Full time

    City Facilities Management Holdings Ltd is seeking a dedicated Multi-Site Maintenance Assistant to enhance our Facilities Management Team.Compensation: £12.75 per hourContract Type: TemporaryWork Schedule: 45 hours per week, Monday to FridayKey Responsibilities: Execute general maintenance duties across various locationsQualifications: Proficient skills in...

  • Facilities Management Estimation Lead

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title : Estimating Manager, Facilities Management Salary : up to £60k DOELocation : Home Based - Travel when requiredHours: 08:00-17:00Overview:Pareto Facilities Management is seeking a seasoned Estimating Manager to oversee and prepare FM tender submissions as part of our strategic growth initiative. This is an exceptional opportunity to join a leading...

  • Facilities Management Estimation Lead

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title : Estimating Manager, Facilities Management Salary : up to £60k DOELocation : Home Based - Travel when requiredHours: 08:00-17:00Overview:Pareto Facilities Management is seeking a seasoned Estimating Manager to oversee and provide quotations for FM tenders, aligning with our strategic growth objectives.This is an exciting opportunity to join one...

  • Facilities Management Estimation Lead

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Job Title : Estimating Manager, Facilities Management Salary : up to £60k DOELocation : Home Based - Travel when requiredHours: 08:00-17:00Overview:Pareto Facilities Management is seeking a seasoned Estimating Manager to oversee and provide quotations for FM tenders, aligning with our strategic growth objectives.This is an exciting opportunity to join one...

  • Contract Management Specialist

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About Pareto Facilities ManagementPareto Facilities Management is a leading provider of comprehensive facilities management solutions, dedicated to delivering exceptional service and value to our clients.Role OverviewWe are seeking a highly motivated and experienced Contract Coordinator to join our dynamic team. In this role, you will play a crucial part in...

  • Senior Executive Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Location: LondonContract Type: PermanentHours: 40 hours per weekJob Title: Senior Executive CoordinatorOverview: As a Senior Executive Coordinator at Pareto Facilities Management, you will be instrumental in providing comprehensive support to our executive leadership team. Your role will encompass managing calendars, facilitating meetings, and executing a...

  • Senior Executive Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Location: LondonContract Type: PermanentHours: 40 hours per weekJob Title: Senior Executive CoordinatorOverview: As a Senior Executive Coordinator at Pareto Facilities Management, you will be integral in providing comprehensive support to our executive leadership team. Your role will encompass managing complex schedules, facilitating meetings, and executing...

  • Facilities Maintenance Engineer

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Facilities Maintenance SupervisorPareto Facilities Management is looking for a Facilities Maintenance Supervisor to oversee the operational integrity of our properties. In this role, you will be tasked with managing all compliance-related planned preventive maintenance (PPM) activities, responding to urgent maintenance issues, and ensuring that all...

  • Facilities Maintenance Engineer

    3 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Facilities Maintenance EngineerPareto Facilities Management is looking for a dedicated Facilities Maintenance Engineer. In this role, you will oversee the execution of all compliance preventive maintenance tasks, respond to urgent maintenance issues, and ensure the safety and efficiency of operations across various sites. Your responsibilities will include...

  • Workplace Experience Coordinator

    20 hours ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RoleWe are seeking a highly motivated and experienced Workplace Experience Coordinator to join our team at Pareto Facilities Management. As a key member of our team, you will be responsible for delivering exceptional customer experiences and ensuring the smooth operation of our facilities.Key ResponsibilitiesProvide Exceptional Customer Service:...

  • Workplace Experience Coordinator

    17 hours ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RoleWe are seeking a highly motivated and experienced Workplace Experience Coordinator to join our team at Pareto Facilities Management. As a key member of our team, you will be responsible for delivering exceptional customer experiences and ensuring the smooth operation of our facilities.Key ResponsibilitiesProvide Exceptional Customer Service:...

  • Facilities Operations Engineer

    4 weeks ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    Facilities Operations SupervisorPareto Facilities Management is in search of a Facilities Operations Supervisor. In this pivotal role, you will be tasked with managing all compliance preventive maintenance schedules, responding to urgent situations, and ensuring the safety and efficiency of operations across various sites. Your responsibilities will include...

  • Facilities Service Desk Manager

    6 days ago

    London, Greater London, United Kingdom Optim Facilities Full time

    Established in 1999, Optim Facilities is a leading provider of facilities management services to commercial properties in the UK. We are seeking an experienced Helpdesk Support Specialist to join our team.Key Responsibilities:Log and manage call-outs and generate jobs for contractors via our internal systemSchedule and coordinate reactive and planned...

  • Facilities Service Desk Manager

    5 days ago

    London, Greater London, United Kingdom Optim Facilities Full time

    Established in 1999, Optim Facilities is a leading provider of facilities management services to commercial properties in the UK. We are seeking an experienced Helpdesk Support Specialist to join our team.Key Responsibilities:Log and manage call-outs and generate jobs for contractors via our internal systemSchedule and coordinate reactive and planned...