Facilities Coordinator

6 days ago

London, Greater London, United Kingdom GUIDEPOINT GLOBAL, LLC Full time
Job Description

**Job Summary**

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Guidepoint Global, LLC. The successful candidate will be responsible for overseeing the maintenance, safety, and functionality of our facilities.

Key Responsibilities:

  • Coordinate and schedule routine maintenance, repairs, and inspections for all facilities, including HVAC systems, plumbing, electrical, and building structures.
  • Conduct regular inspections to identify and address maintenance issues proactively.
  • Coordinate office moves, renovations, and reconfigurations, including furniture procurement and setup.
  • Conduct regular safety inspections and audits to identify hazards and ensure compliance with regulatory requirements.
  • Office Management:
    • Oversee day-to-day office operations, including office supplies procurement, equipment maintenance, and vendor management.
    • Coordinate office events, meetings, and conferences, including room reservations, catering arrangements, and audio visual setup.
    • Ensure the office environment is clean, organized, and welcoming for employees and visitors.
  • Communication and Coordination:
    • Serve as the primary point of contact for internal and external inquiries.
    • Assist travel coordination for employees visiting from other offices.
    • Monitor and replenish supplies such as envelopes, postage stamps, and packing materials as needed.
    • Maintain accurate records of incoming and outgoing mail, including logging packages, recording delivery times, and updating mail databases or tracking systems.
  • Space Management:
    • Coordinate office moves, reconfigurations, and renovations as needed, ensuring minimal disruption to business operations.
    • Maintain accurate records of space allocations, occupancy, and furniture inventory.
  • Budget Management:
    • Assist in the management of the facilities budget, including tracking expenses.
    • Identify cost-saving opportunities and recommend efficiencies in facility operations and maintenance.

Requirements:

  • Minimum of three years' experience in facilities coordination, property management, or related field required.
  • Bachelor's degree in facilities management, business administration, or related field is preferred but not required.
  • Strong knowledge of building systems, equipment, and maintenance procedures.
  • Proficiency in computer applications, including facility management software and Microsoft Office Suite.

Working Conditions:

  • Office-based position (M-F).
  • May require occasional evening work to support office events or emergencies.
  • Casual work environment.

  • Facilities Operations Coordinator

    5 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team. As a key member of our client services team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients and our facilities management team, and...

  • Facilities Management Coordinator

    1 day ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    1 day ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    4 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    4 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Webrecruit Full time £29,909

    Facilities Coordinator Our organization is a recognized charity and independent housing association dedicated to advocating for women's empowerment by providing and promoting housing solutions along with gender-specific support services. We are committed to fostering a more equitable society for women, ensuring that everyone has access to safe accommodation...

  • Facilities Coordinator

    6 days ago

    London, Greater London, United Kingdom Neuberger Berman Full time

    About the RoleThe Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment at Neuberger Berman, working closely with the Corporate Real Estate Manager and other departments to ensure the firm's needs are met efficiently.Key ResponsibilitiesAssist the Corporate Real Estate Manager in daily operational...

  • Facilities Coordinator

    4 days ago

    London, Greater London, United Kingdom Neuberger Berman Full time

    About the RoleThe Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment at Neuberger Berman, working closely with the Corporate Real Estate Manager and other departments to ensure the firm's needs are met efficiently.Key ResponsibilitiesAssist the Corporate Real Estate Manager in daily operational...

  • Facilities Coordinator

    5 days ago

    London, Greater London, United Kingdom Neuberger Berman Full time

    About the RoleThe Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment at Neuberger Berman, working closely with the Corporate Real Estate Manager and other departments to ensure the firm's needs are met efficiently.Key ResponsibilitiesAssist the Corporate Real Estate Manager in daily operational...

  • Facilities Coordinator

    6 days ago

    London, Greater London, United Kingdom Jorja Healthcare Full time

    About Jorja HealthcareWe are a leading healthcare provider seeking a skilled Facilities Coordinator to join our team. As a Facilities Coordinator, you will play a critical role in ensuring the smooth operation of our facilities.Key Responsibilities:Manage and coordinate facilities-related activities, including maintenance, repairs, and upgrades.Develop and...

  • Facilities Coordinator

    4 days ago

    London, Greater London, United Kingdom Jorja Healthcare Full time

    About Jorja HealthcareWe are a leading healthcare provider seeking a skilled Facilities Coordinator to join our team. As a Facilities Coordinator, you will play a critical role in ensuring the smooth operation of our facilities.Key Responsibilities:Manage and coordinate facilities-related activities, including maintenance, repairs, and upgrades.Develop and...

  • Facilities Coordinator

    3 days ago

    London, Greater London, United Kingdom MPS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Motion Pictures Solutions (MPS). As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities.Key ResponsibilitiesFront Desk Management: Greet visitors, issue passes, and maintain a...

  • Facilities Coordinator

    3 days ago

    London, Greater London, United Kingdom MPS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Motion Pictures Solutions (MPS). As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities.Key ResponsibilitiesFront Desk Management: Greet visitors, issue passes, and maintain a...

  • Facilities Coordinator

    4 days ago

    London, Greater London, United Kingdom Tate Recruitment Full time

    Job Title: Facilities CoordinatorJob Type: Full-timeCompany: Tate RecruitmentLocation: LondonJob Description:We are seeking an experienced Facilities Coordinator to join our busy and dynamic team in London. The successful candidate will be responsible for the smooth logistical operation of our office, with particular focus on maintenance, liaison with...

  • Facilities Coordinator

    4 days ago

    London, Greater London, United Kingdom Tate Recruitment Full time

    Job Title: Facilities CoordinatorJob Type: Full-timeCompany: Tate RecruitmentLocation: LondonJob Description:We are seeking an experienced Facilities Coordinator to join our busy and dynamic team in London. The successful candidate will be responsible for the smooth logistical operation of our office, with particular focus on maintenance, liaison with...

  • Facilities Coordinator

    3 weeks ago

    London, Greater London, United Kingdom CBW Staffing Solutions Full time

    Facilities Coordinator - FM Provider - Central London - Competitive Salary CBW is currently seeking a Facilities Coordinator to join our team, focusing on operational support for one of our prominent clients. The role involves a variety of administrative tasks essential for the smooth running of facilities management. Working Hours / Details:Standard office...

  • Facilities Coordinator

    3 weeks ago

    London, Greater London, United Kingdom CBW Staffing Solutions Full time

    Facilities Coordinator - FM Provider - London - Competitive Salary CBW is seeking a Facilities Coordinator to join our team, focusing on supporting one of our esteemed clients. The role involves a variety of administrative tasks essential for the smooth operation of facilities management. Working Hours / Details:Standard office hoursMonday to...

  • Facilities Coordinator

    2 days ago

    London, Greater London, United Kingdom Tate Recruitment Full time

    Job DescriptionJob Title: Facilities AdministratorJob Type: Full-timeCompany: Tate RecruitmentLocation: LondonAbout the Role:We are seeking an experienced Facilities Coordinator to join our busy and dynamic London team. The successful candidate will be responsible for the smooth logistical operation of the London office, with particular focus on maintenance,...

  • Facilities Coordinator

    2 days ago

    London, Greater London, United Kingdom Tate Recruitment Full time

    Job DescriptionJob Title: Facilities AdministratorJob Type: Full-timeCompany: Tate RecruitmentLocation: LondonAbout the Role:We are seeking an experienced Facilities Coordinator to join our busy and dynamic London team. The successful candidate will be responsible for the smooth logistical operation of the London office, with particular focus on maintenance,...

  • Facilities Service Desk Manager

    5 days ago

    London, Greater London, United Kingdom Optim Facilities Full time

    Established in 1999, Optim Facilities is a leading provider of facilities management services to commercial properties in the UK. We are seeking an experienced Helpdesk Support Specialist to join our team.Key Responsibilities:Log and manage call-outs and generate jobs for contractors via our internal systemSchedule and coordinate reactive and planned...