Facilities Coordinator

3 days ago

London, Greater London, United Kingdom Tate Recruitment Full time
Job Description

Job Title: Facilities Administrator

Job Type: Full-time

Company: Tate Recruitment

Location: London

About the Role:

We are seeking an experienced Facilities Coordinator to join our busy and dynamic London team. The successful candidate will be responsible for the smooth logistical operation of the London office, with particular focus on maintenance, liaison with contractors, and coordination of the Front-of-House and kitchen.

Key Responsibilities:

  • Support a Senior partner to ensure that the practice is compliant with all H&S regulations and legal obligations, coordinating 6 monthly H&S meetings.
  • Reviewing and approving RAMS, raising permits, and working with the building management team.
  • Ensure that all H&S risk assessments and policies are kept up to date.
  • Coordinate the evacuation procedure, liaising with building management on fire safety.
  • Coordinate an annual Planned Preventative Maintenance programme and act upon ad hoc issues that may arise.
  • Supported by the Head of IT review service contracts.
  • Act as main point of contact with building management, including creating permits, booking loading bay, and raising customer service requests as required.
  • Oversee ordering supplies, daily moving of equipment and furniture.
  • Oversee waste management, cleaning programme, and other environmental initiatives.

Office Coordination:

  • Ensuring that the office environment and on-site storage facilities are always presentable and in a good working order to the standard expected by the company.
  • Implement practical sustainable solutions wherever possible, reviewing waste and recycling figures monthly, and implementing energy efficiency.
  • Work with HR to arrange social activities and events, both internal and external.
  • Work with the Head of Finance to meet budgets, oversee purchasing, raise purchase orders, and process invoices for payment.
  • Ensure contacts and filing are maintained and updated as required, including all service contracts and records.
  • Ensure cover has been agreed prior to taking holiday or being absent from the office and thorough handover is carried out.

Requirements:

  • Experience working within a building/facilities department essential.
  • Fire Marshal & First Aider essential.
  • A full clean UK driving license would be preferable.

What We Offer:

A great benefits package including health care, profit share, a generous holiday allowance, and a company weekend retreat available to all staff.

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