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Facilities Coordinator

2 months ago

London, Greater London, United Kingdom CBW Staffing Solutions Full time
Facilities Coordinator - FM Provider - London - Competitive Salary

CBW is seeking a Facilities Coordinator to join our team, focusing on supporting one of our esteemed clients. The role involves a variety of administrative tasks essential for the smooth operation of facilities management.

Working Hours / Details:
  • Standard office hours
  • Monday to Friday
  • Office-based position
Key Responsibilities:
  • Communicating with clients and subcontractors to organize appointments and manage access.
  • Utilizing proprietary software for scheduling and diary management.
  • Maintaining electronic logbooks for planned preventative maintenance.
  • Generating purchase orders and coordinating orders for engineers and subcontractors.
  • Preparing and processing quotes for client approval.
  • Following up on pending quotes to ensure timely responses.
  • Establishing new maintenance contracts and manuals.
  • Handling correspondence and certificates for clients.
  • Managing contract renewals efficiently.
  • Collaborating with supervisors to organize engineers' schedules.
  • Digitally archiving all relevant documents and ensuring proper uploads.
Qualifications:
  • Experience in a facilities management setting.
  • Background in finance-related tasks such as quotations, invoicing, and purchase orders.
  • General administrative experience is essential.
  • Proficient in IT and various software applications.
For further information, please reach out to CBW Staffing Solutions.