Facilities Coordinator
3 hours ago
Guidepoint Global, LLC is seeking a detail-oriented and proactive Office Coordinator to join our team. The successful candidate will be responsible for overseeing the maintenance, safety, and functionality of our facilities.
Key Responsibilities:- Coordinate and schedule routine maintenance, repairs, and inspections for all facilities, including HVAC systems, plumbing, electrical, and building structures.
- Conduct regular inspections to identify and address maintenance issues proactively.
- Coordinate office moves, renovations, and reconfigurations, including furniture procurement and setup.
- Conduct regular safety inspections and audits to identify hazards and ensure compliance with regulatory requirements.
- Oversee day-to-day office operations, including office supplies procurement, equipment maintenance, and vendor management.
- Coordinate office events, meetings, and conferences, including room reservations, catering arrangements, and audio visual setup.
- Ensure the office environment is clean, organized, and welcoming for employees and visitors.
- Serve as the primary point of contact for internal and external inquiries, emails, and phone calls.
- Assist travel coordination for employees visiting from other offices.
- Maintain accurate records of incoming and outgoing mail, including logging packages, recording delivery times, and updating mail databases or tracking systems.
- Coordinate office moves, reconfigurations, and renovations as needed, ensuring minimal disruption to business operations.
- Maintain accurate records of space allocations, occupancy, and furniture inventory.
- Assist in the management of the facilities budget, including tracking expenses.
- Identify cost-saving opportunities and recommend efficiencies in facility operations and maintenance.
- Minimum of three years' experience in facilities coordination, property management, or related field required.
- Bachelor's degree in facilities management, business administration, or related field is preferred but not required.
- Strong knowledge of building systems, equipment, and maintenance procedures.
- Proficiency in computer applications, including facility management software and Microsoft Office Suite.
- Office-based position (M-F).
- May require occasional evening work to support office events or emergencies.
- Casual work environment.
At Guidepoint Global, LLC, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience.
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