HR Operations Assistant

3 weeks ago

London, Greater London, United Kingdom Milbank LLP Full time

A career at Milbank means engaging in intricate tasks, facing unique challenges, and achieving inspiring outcomes. It also signifies genuine collaboration and a nurturing environment where you will develop both professionally and personally.

The London HR Generalist team comprises the Head of HR, HR Manager, and HR Assistant, who offer guidance and support to a substantial workforce. Our team collaborates closely with HR colleagues based in our main office. Additionally, within the broader London HR Group, we have various roles dedicated to Learning & Development, Recruitment, and Diversity initiatives. This position provides essential administrative support to the London HR Team and often serves as the initial point of contact for various HR administrative matters.

Key Responsibilities:

Deliver proactive administrative assistance to the team, including but not limited to:

  • Generalist HR: Maintain precise data on the HRIS, manage documentation, and assist with employee transitions.
  • HR Correspondence: Prepare and manage HR-related communications, utilizing electronic signature tools as necessary.
  • Payroll Coordination: Collaborate with the Payroll team to communicate any changes in payroll and benefits administration.
  • Immigration Support: Assist with visa applications and renewals as directed.
  • Leaver Process Management: Oversee the leaver process, ensuring all documentation is completed.
  • Intranet Maintenance: Keep HR pages updated and relevant.
  • Appraisal Assistance: Support the appraisal process by managing documentation and systems.
  • Annual Review Support: Aid in preparing documents for salary and bonus reviews.
  • Holiday Management: Act as the point of contact for holiday inquiries and manage holiday records.
  • Sickness Absence Monitoring: Track and log sickness absence, ensuring compliance with documentation requirements.
  • File Management: Organize and maintain electronic staff files.
  • Staff Gifts Coordination: Manage the ordering of gifts and tokens for staff.
  • HRIS Development: Collaborate with colleagues to enhance the functionality of the HRIS.
  • Ad hoc Reporting: Generate reports as needed from the HRIS.
  • Invoice Management: Oversee invoice payments for the HR team.
  • Project Support: Engage in various project work as required.
  • HR Apprentice Development: Contribute to the growth of the HR Apprentice.

Lateral Recruitment & Onboarding:

  • Coordinate with recruitment agents and manage interview schedules.
  • Oversee technical assessments and maintain results documentation.
  • Manage the onboarding process, ensuring all pre-employment checks are completed.
  • Facilitate the induction process, including arranging schedules and necessary resources.
  • Collaborate with IT and Facilities to ensure new joiners receive required equipment.
  • Support various recruitment initiatives and projects as needed.

Required Skills & Experience:

  • At least 18 months of relevant experience, preferably in the legal or professional services sector.
  • Strong interpersonal and communication skills, both written and verbal.
  • Exceptional attention to detail and organizational abilities.
  • Proficient analytical and numerical skills.
  • Advanced IT skills, particularly in Word and Excel, with experience in HR databases.
  • Innovative mindset, with a focus on improving efficiency.
  • Team-oriented approach with a commitment to excellent service delivery.

About Milbank LLP:

Milbank LLP is a prestigious international law firm with a significant presence in the legal industry. Our London office is among the largest and most dynamic, housing a talented group of lawyers specializing in various complex legal matters. We are dedicated to delivering exceptional results for our clients, pushing boundaries, and continuously evolving as a firm.

Our office is equipped with state-of-the-art technology and sustainable practices, reflecting our commitment to innovation and excellence in the workplace. We embrace a hybrid working model, allowing flexibility in work arrangements.

At Milbank LLP, we are committed to fostering an inclusive environment where all individuals are treated with dignity and respect, and we value diversity in our workforce.

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