Administrative Support Specialist

4 days ago

Fareham, Hampshire, United Kingdom Reed Full time
{"Key Responsibilities": "Support the Senior Management Team

As a key member of the Senior Management Team, you will provide administrative support to ensure the smooth operation of the team.

  • Manage the SMT Support mailbox and respond to emails in a timely and professional manner.
  • Deal with all verbal communication into the SMT Support Team, providing a high level of customer service.
  • Organize events and conferences on behalf of the SMT, ensuring all details are accurate and up-to-date.
  • Cover annual leave periods for members of the SMT support team, providing seamless continuity.
  • Manage stationery, stock, and goods ordering, ensuring all necessary supplies are available.
  • Maintain accurate and up-to-date record-keeping systems, both manual and computerized.
  • Support the organization of SMT and other meetings, including arranging meeting schedules and venues.
  • Coordinate the servicing of meetings, including submission, printing, and circulation of papers.
  • Produce minutes and action lists that are articulate and accurate.
  • Organize travel arrangements nationally and internationally for ACRO and other hosted national units.
  • Deal with enquiries from other Forces or internally, responding promptly and professionally.
  • Liaise with Facilities/JICT regarding office equipment and/or monitor and maintain meeting room office equipment.
  • Ensure sensitive or personal information is kept securely and handled only by authorized personnel.
", "Requirements": "Essential Skills and Experience

To be successful in this role, you will need:

  • Considerable secretarial or administrative experience in an office environment.
  • Substantial experience of typing/word processing and proficiency in document layout.
  • Experience in the production and use of administrative software, including email and diary systems, word processors, spreadsheets, presentations, and virtual meeting space programs.
  • Experience of minute-taking and accurate transcription.
  • Experience of working with Senior Managers.

Desirable skills and experience include knowledge of Police Organization and structure, as well as experience as a secretary to a senior management team.

", "Company Information": "

Reed Secure is working with Police Forces to recruit a Senior Management Team Support Assistant.

This is a fully office-based role, with a 37-hour working week (Monday to Friday).

The length of assignment is 5-6 months.

Any potential job offer will be subject to police vetting clearance and employment checks.

", "Language": "en"}

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