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Programme Administration Officer

5 months ago

Southampton, United Kingdom University of Southampton Full time

**2516323TR**

Our highly ranked education, research and knowledge exchange and enterprise (KEE) are already distinctively intertwined. By strengthening and increasing our business school presence externally, our Triple Helix approach will achieve greater impact and accelerate new ways to tackle the world’s most complex problems. Our students and staff come from a wide range of backgrounds, within the UK and internationally, creating a multicultural and diverse community. The positioning and growth of our professional course provision will contribute to our knowledge exchange and enterprise outputs. The successful applicant will be motivated, enthusiastic, and a proactive team player who is culturally sensitive and able to work effectively in a flexible and responsive environment.

**The Role**

You will provide professional administration support to deliver efficiency and governance across programme operational requirements professional courses. Working across dedicated Customer Relationship Management and Virtual Learning Environment systems, the role supports the learning journey of participants with proficient communications, system, and financial administration throughout. In addition, the role supports the administration of course related alumni events. These include Help to Grow: Management (HTG:M), Chartered Management Institute (CMI), and Global Reporting Initiative (GRI) accredited courses, also diary, and similar administrative support to the Director of Knowledge Exchange and Enterprise and Director of Executive Education. This will include undertaking a range of tasks such as: attending relevant ongoing system and process training workshops with updating of processes, working on projects and activities, diary management and event organisation, travel arrangements, minute taking, financial administration, and organising group meetings. You will be able to quickly build strong relationships and partnerships with internal and external organisations and groups and be able to liaise confidently with your stakeholders.

As a member of our busy and engaged team, you will deliver a thoughtful, pro-active, and efficient service, which meets the requirements of the school’s varied and interesting activities.

**About You**

We welcome applicants with experience within a Programme Administration & Executive Assistant style role, and keen to work as part of a growing team. Applicants must have excellent communication and interpersonal skills as well as proven IT skills (ideally including MS SharePoint and Teams), the knowledge of working across education programme systems and virtual learning environments (HTG:M, CMI & GRI an advantage). An ability to deliver timely financial processes is essential. Applicants must demonstrate initiative and an ability to effectively prioritise and manage their own diverse workload whilst contributing to a team, and a strong attention to detail, are key to success.

**What we can offer you**

We understand the importance of personal and career development, and through our own training team and Linked-In learning you will have access to varied training courses. As part of a larger organisation, we can offer varied opportunities for you to enhance your skills and career progression through the administration support team.

As well as additional benefits that will make your life easier, such as a generous holiday allowance and additional university closure days, we will support your long-term future too, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption and parental.**Further details**:

- Job Description and Person Specification

We are committed to equality, diversity and inclusion and welcome applicants who supports our mission of inclusivity.