Programme Support Officer

3 months ago

Southampton, United Kingdom Maritime and Coastguard Agency Full time

**Details**:
**Reference number**:

- 300888**Salary**:

- £26,780**Job grade**:

- Executive Officer**Contract type**:

- Fixed Term**Length of employment**:

- This post is offered on a fixed term basis of 12 months with a possibility of being made permanent.**Business area**:

- MCA - Programme Delivery and Maritime Business Development**Type of role**:

- Administration / Corporate Support
- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- SouthamptonAbout the job

**Job summary**:
**_ Do you have experience of delivering top quality projects/programmes?_**

**_Are you someone who has superb interpersonal skills?_**

**_Would you like a role where you can help make a difference to peoples lives?_**

The Maritime and Coastguard Agency (MCA) implements the government’s maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.
- Safer lives. Safer Ships. Cleaner Seas._

Our vision is to be a world-leading organisation, accelerating the transition to sustainable shipping with non-negotiable safety standards. We put our people, our customers and our planet at the heart of everything we do.

**Job description**:
The MCA's Programme Delivery Directorate is responsible for delivery of all the major projects and programmes which are of high value and complexity, and the management of high value, operationally critical contracts. The Directorate is also responsible for ensuring that all projects and programmes deliver the intended outcomes and provide value for money.

The Programme Support Officer is a critical role that will ensure that all programmes and projects receive the required administrative support, and that the delivery team is supported in matters including governance, secretariat and the administration of project and programme documentation.

This is an exciting time for a driven and motivated individual to join us in our small and dedicated team in the Maritime and Coastguard Agency. You will have the opportunity to work on key projects and programmes, you will work closely with your team to deliver products and services to HM Coastguard. If you are looking for a role where you can exceed your goals and develop your skills, then please apply

This role will be based in the Southampton HQ. MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work. Details of the arrangement will be discussed further with your line manager.

**Your responsibilities include but are not limited to**:

- Secretariat to the project boards to include arranging meetings, the collation and sharing of papers, the taking of accurate and timely minutes, the production of weekly reports and assisting the team in other related activities to ensure the smooth running of the programmes.
- Maintaining programme documentation, including Risk Registers, Issues Logs, Decision Logs, RAID Register and other key project documentation, ensuring that they are always up to date and robust documents that support in demonstrating the integrity of the Programme and decisions made by the Senior management team.
- Maintaining good governance of programmes documents including the tracking of the Programme Plan, Plan On a Page and ensuring documentation is referenced appropriately and stored in accordance with MCA policy.
- Supporting the Programme team in promoting best practice programme management and project delivery approaches and techniques, including assisting in the development of processes and process maps.

**For further information about the role, please see the attached**.**

**Person specification**:
**About you**:
You will come with experience of delivering projects/programmes which includes working with external advisors supporting service delivery projects.

You will be able to demonstrate excellent time management skills with the ability to manage and filter workflow as well as organise and prioritise workloads to maximise productivity. You are someone who has an understanding or working with third party organisations and contractors.

We are looking for someone who is proactive, takes responsibility of their own development in order to learn and progress.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Changing and Improving
- Delivering at Pace
- Working Together
- Communicating and Influencing

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out what it's like to work at the Maritime and Coastguard Agency

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