Secretarial Administrator

6 months ago

Ayr, United Kingdom Scottish Legal Aid Board Full time

**Looking for an exciting administrative role in the legal sector? Join us as a part time Secretarial Administrator (Grade 3).**

Reporting to the Head of Office, you'll provide efficient support to solicitors, maintaining case files, drafting legal documents, and managing enquiries.

You'll need excellent communication and computer typing skills to efficiently handle administrative tasks, from diary management to processing invoices, ensuring smooth operations. You’ll also support the delivery of client-centred legal services across the network.

**About us**
**The Scottish Legal Aid Board (SLAB)** was set up in 1987 to manage legal aid in Scotland. We are a non-departmental public body responsible to the Scottish Government. Our main purpose is to manage and continuously improve publicly funded legal assistance and to advise Scottish Ministers on its strategic development for the benefit of society.

**The Public Defence Solicitors’ Office (PDSO)** was established in 1998 and is a national network of publicly employed solicitors operating from eight offices across Scotland providing criminal legal assistance. Operating as a direct service of the SLAB, we advise and represent clients, who are eligible for criminal legal aid, in relation to summary and solemn cases at every level and in Scotland’s busiest courts all over the country.

**Why work for us**
We are an ethical organisation, carrying out rewarding work that can have a considerable impact on clients’ lives.

We seek high calibre people and in return, we set out to provide good training and development with rewarding working conditions. We aim to be an ‘employer of choice’. Should you come to work with us, you’ll discover that no matter what your job or level of responsibilities, you are treated as an individual, with fairness, dignity and respect.

Our stable and secure reward package includes:

- a competitive salary with potential for pay progression
- flexible working arrangements and a great holiday entitlement of 34 days per year (inclusive of public and privilege holidays) increasing after five years of continuous service
- a defined benefit pension scheme with a 6% employee contribution
- job security in a stable environment for long term career progression
- support from colleagues within a rewarding, positive work environment
- Opportunities for learning and development while making a difference with challenging tasks for ultimate job satisfaction.

**About the role**
Reporting to the Head of Office and liaising with the Network and Systems Coordinator, the Secretarial Administrator will provide efficient and high quality legal administrative and casework support to solicitors within their office and across the PDSO network. Responsibilities include managing case files and processing case documents, audio and copy typing, drafting legal documents, handling client inquiries, and managing mail. In addition, the post holder has a role in supporting the delivery of client-centred and trauma informed legal services.

This post is permanent on a part time basis (21 hours per week).

**We are an equal opportunities employer, dedicated to being fair, inclusive and to being a place where all belong.**

For more details about this role and a full list of essential criteria and required competencies, please see the ‘Additional Information’ section on the vacancy page of our recruitment portal.

  • Legal Secretary

    22 hours ago

    Ayr, United Kingdom 1st Legal Limited Full time

    We are looking to recruit a legal secretary to work primarily within our busy criminal department. You must have excellent communication skills, be comfortable dealing with clients at all levels, have good IT ability along with fast and accurate typing skills. You should also be highly organised and motivated. Previous secretarial experience of working in...

  • Bank Support Medical Secretary

    3 days ago

    Ayr, United Kingdom NHS Scotland Full time

    In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way. Applications are invited for the post of Bank Support Medical Secretary within the...

  • Volunteer Branch Secretary

    6 months ago

    Ayr, United Kingdom SSAFA Full time

    This role covers Ayr and surrounding areas. Could you coordinate local SSAFA services in your area? You don’t need a military background, just basic I.T and admin skills, the ability to get on with people and good written and spoken English. If so, we’d love to hear from you. **What is a Branch Secretary?** There are SSAFA branches throughout the UK...

  • Volunteer Branch Secretary

    7 months ago

    Ayr, United Kingdom SSAFA Full time

    This role covers Ayr and surrounding areas. Could you coordinate local SSAFA services in your area? You don’t need a military background, just basic I.T and admin skills, the ability to get on with people and good written and spoken English. If so, we’d love to hear from you. **What is a Branch Secretary?** There are SSAFA branches throughout the UK...

  • Legal Administrative Professional

    3 days ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time

    Job RequirementsRole: Legal Secretary/Paralegal (Property)Location: AyrshireEstimated Salary: £30,750 per annum.Pertemps Glasgow is seeking a skilled and experienced Legal Secretary or Paralegal to join the team.Responsibilities:Prepare, edit, and update legal documents and correspondence.Manage property transactions, including searches, registrations, and...

  • Legal Administrative Assistant

    1 week ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time

    Job DescriptionCompany OverviewPertemps Glasgow is a respected recruitment agency, offering temporary and permanent staffing solutions to businesses across the region.Job SummaryWe are seeking a highly organised and experienced Paralegal or Legal Secretary to join our team in Ayrshire. The successful candidate will provide administrative support in property...

  • Administrative Support Officer

    3 days ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time £25,000 - £35,000

    Job Summary:Pertemps Glasgow is seeking a highly motivated and detail-oriented Administrative Support Officer to join our team. The successful candidate will be responsible for drafting, formatting, and amending legal documents and correspondence related to property transactions.In this role, you will manage searches, registrations, and liaise with relevant...

  • Database Facilitator

    21 hours ago

    Ayr, United Kingdom NHS Scotland Full time

    As a Database Facilitator, you will provide a comprehensive administrative service within the Discharge Hub to Senior Charge Nurse at UHA. Experience within an administrative environment is essential, preferably within a hospital setting and you should have a relevant administrative qualification e.g. Business Admin & IT, AMSPAR Diploma for Medical...

  • Personal Assistant

    1 month ago

    Ayr, United Kingdom Nhs Ayrshire & Arran Full time

    NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination.The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best.To this end, NHS Scotland welcomes applications from all sections of society.Who we are:NHS Ayrshire and Arran...

  • Personal Assistant

    1 month ago

    Ayr, United Kingdom NHS Ayrshire & Arran Full time

    NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society. Who we are: NHS Ayrshire...

  • Paralegal Associate

    1 week ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time

    Job OverviewPertemps Glasgow is seeking a skilled Paralegal or Legal Secretary to join our team in Ayrshire. This role involves providing administrative support in property transactions, drafting legal documents, and managing client relationships.About the RoleDrafting, formatting, and amending legal documents and correspondence.Managing property...

  • Executive Assistant

    2 days ago

    Ayr, United Kingdom NHS Scotland Full time

    An exciting opportunity has arisen within the Public Health Department for an enthusiastic and highly motivated Executive Assistant for the Director of Public Health who has previous experience working as an Executive Assistant/Personal Assistant or a proven record of sound support at Executive Director/Senior Management level. As an experienced Executive...

  • Real Estate Legal Assistant

    1 week ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time

    Job Summary:Pertemps Glasgow is looking for a skilled Real Estate Legal Assistant to support our team in handling property-related legal work. The successful candidate will have prior experience in property law and possess strong administrative skills.Key Responsibilities:* Drafting and amending legal documents and correspondence* Managing property...

  • Property Law Support Specialist

    7 days ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time

    Key ResponsibilitiesProviding administrative support in property transactions, including preparing and reviewing documents, conducting research, and coordinating with other departments.Drafting and editing legal documents, including deeds, contracts, and correspondence.Managing client relationships, including maintaining accurate records, responding to...

  • Property Legal Assistant

    3 days ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time £25,000 - £35,000

    Job Overview:Pertemps Glasgow is seeking a Property Legal Assistant to join our team. As a key member of our team, you will play a critical role in supporting the smooth operation of our property transactions.Your primary responsibility will be to draft, format, and amend legal documents and correspondence related to property transactions. You will also...

  • Senior Property Law Clerk

    1 week ago

    Ayr, South Ayrshire, United Kingdom Pertemps Glasgow Full time

    Job Title: Senior Property Law ClerkAbout the Role:Pertemps Glasgow is seeking an experienced Senior Property Law Clerk to join our team. This role involves drafting, formatting, and amending legal documents and correspondence related to property transactions.Responsibilities:* Managing searches, registrations, and liaising with relevant parties* Handling...

  • Exam Invigilator

    6 months ago

    Ayr, United Kingdom Pertemps Network Group Full time

    **Exam Invigilator - Ayr**: - 629104004**£12.17 Per Hour** - Full Time**Temporary** **Ayr, South Ayrshire** **Education** **Job Description**: - Our client, a highly respected Higher Education establishment based in Ayr, require a number of Exam Invigilators to cover the current exam diet on 25th April. Morning shifts are offered between 9.15am and...

  • Property Law Support Specialist

    1 week ago

    Ayr, South Ayrshire, United Kingdom Fqps Full time

    About UsFqps is a leading provider of conveyancing services, dedicated to delivering exceptional results and building long-lasting relationships with clients. As a Conveyancing Legal Secretary/Paralegal, you will play a vital role in supporting our mission to provide unparalleled service excellence.The Role:This is an exciting opportunity to join our dynamic...

  • Invigilator and Senior Invigilator

    7 months ago

    Ayr, United Kingdom Pertemps Network Group Full time

    **Job Description**: Our client, a highly respected Higher Education establishment based in Ayr, require a number of Exam Invigilators and Senior Invigilators to cover the current exam diet on 26th June. Shifts vary between 9.00am and 1.30pm on this date The rate of pay will be between £11.45 - £11.58 per hour, depending on the role assigned. **Main...