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Personal Assistant
1 month ago
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position:
An exciting opportunity has arisen for a Personal Assistant based at Ailsa Hospital/Hybrid.
What you will do:
You will provide high-level secretarial and administrative support, ensuring the Director’s time is effectively managed, and all business operations run smoothly.
You will be an integral part of the Directorate's business support team, overseeing and coordinating administrative functions to ensure efficiency across the department. Additionally, you will manage the secretarial staff, ensuring that all administrative tasks are executed to a high standard.
Key Responsibilities:
Provide comprehensive administrative and secretarial support to the Director, managing their calendar, priorities, and day-to-day activities. Collaborate with senior leadership and key stakeholders to prepare the Director for meetings, events, and decision-making processes. Act as a gatekeeper for the Director’s time, exercising discretion and influencing scheduling decisions to align with strategic priorities. Coordinate meetings, prepare agendas, take minutes, and ensure follow-up actions are completed. Oversee and support the wider business support team, ensuring all administrative functions are carried out efficiently. Maintain confidentiality and manage sensitive information with the utmost professionalism.For further information on the role please click the link below to view the job description.
Knowledge, training and/or experience required to do the job:
A degree in a relevant field is preferred, though candidates with at least 3 years of relevant experience, including some at a senior management level, will also be considered. Strong communication skills, both written and verbal, with the ability to liaise effectively with senior leaders, stakeholders, and team members. Demonstrated ability to work independently and as part of a team, showing initiative and proactive problem-solving skills. Proficiency in Microsoft 365 and Teams. Strong organisational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.For further information on the requirements for the role please click the link below to view the person specification.
Hours:
37 hours per week.
Hybrid working : This role offers flexibility with a mix of office based and remote work, requiring 1–2 days in the office per week.
