Administrative Assistant
6 months ago
James Hutton Ltd, the commercial subsidiary of the James Hutton Institute, is looking to recruit an Administrative Assistant to provide administrative support to the Licensing Manager and other senior JHL Managers.
When it comes to quality of life, it is hard to beat living in Scotland. With easy access to stunning mountain and coastal scenery as well as a thriving arts and culture scene, Dundee was ranked in the top 10 European destinations by Lonely Planet and the UK’s coolest city by GQ Magazine. We also include a very attractive pension and flexible working conditions. So, when you are stuck in traffic commuting to your current job, give a thought to working with us, it could be the best decision you ever make.
**Main Purpose of Job**
The role will provide administrative support to the Licensing Manager and other senior JHL Managers.
Main Duties of Postholder
- Provide administrative support to the Licensing Manager as required including:
- Preparation of NDAs, Supply of Services Agreements, Licence Agreements etc,
- Provide database administration support for agreements, licenses, contracts etc.
- Preparation of invoice request forms (Dundee and Aberdeen)
- Assisting with issue and returns of royalty forms
- Completion of forms for plant variety rights and patents
**Education/Experience/Skills**
**Essential**
- HNC
- 5 years’ experience working as an administrator
- Excellent numeracy skills
- Excellent communication skills
- Excellent customer service skills
- Ability to produce written reports, legal documents and financial reports
- Notetaking, producing records of meetings
- Information storage and retrieval
**Desirable**
- HND
- 10 years’ experience working as an administrator
- Experience of working with patent agents / lawyers or equivalent
- Use of databases and excel spreadsheets
**Other Skills**
- Ability to problem solve, work on own initiative and work independently.
- Work as a team member and contributing to the overall development of the company and colleagues.
- Ability to prioritise and work to deadlines.
- A customer service approach to the post is crucial as well as the ability to be diplomatic, understanding, fair and firm and confident.
- A willingness to learn and listen.
**Benefits offered**
- Employee Assistance Programme (EAP) - A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors, psychologists, and work-life consultants available to help and support individuals in tackling all types of problems.
- Annual Leave - Generous entitlement up to 40.5 days a year, with carry over possible and guaranteed time-off for Christmas.
- Pension - Employer Contribution of 15% in a Personal Pension Plan and employee contribution flexibility.
- Self-managed hours and Flexible Working - option to manage and spread your working time in line with organisational needs to create a healthy work life balance.
The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Bronze Status Holder; Disability Confident Committed Employer and a Living Wage Employer.
The James Hutton Institute is Happy to Talk Flexible Working.
-
Administrative Assistant
7 months ago
Dundee, United Kingdom Winter and Simpson Print Ltd Full time**Administrative Assistant** **Hours**:37.5 Hours Per Week (Monday to Friday 9am - 5pm) **Duties** : Working with the Administration and Estimating Teams to provide administration support to help facilitate the efficient operation of the business. **Qualifications** - PC Literate with Knowledge of Microsoft 365 - Knowledge of Clerical and Administrative...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom Coast Renewable Services Full timeWe're a renewable energy company located in Dundee. Recently, we've opened our own business centre, accommodating our internal team and offering office spaces for rent to external businesses. We're currently seeking an individual to represent our business centre and help with administrative duties. Please note this is a dual role, you will be expected to...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom GreenCastle home improvements Full time**About us** We are professional, fast paced and customer-centric. Our work environment includes: - Work-from-home days - Wellness programs - Growth opportunities '''Responsibilities:''' - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Organize and schedule...
-
Administration Assistant
6 months ago
Dundee, United Kingdom My Homecare (Dundee) Ltd Full time**About us** My Homecare was established in 2016 and provides care for the elderly across Dundee and Perth & Kinross areas. We have a grading 5 by the Care Inspectorate (very good). Administrator We require an administration assistant who, in the main will be the initial point of contact for the senior and executive members of staff for admin and call...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom Strategic Placements Ltd Full timeMy Client, a leading supplier of Social Housing, Student Accommodation and Care Homes, require an Administration/Vacation Assistant to help the Accommodation Manager with there duties. This will be a varied role with numerous Admin duties. £10.42 per hour Monday to Friday 9AM to 5PM. **Job Type**: Temporary contract Contract length: 3 months **Salary**:...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom Hawkhill Medical Centre Full timeWe are looking to expand our Administration Team and are seeking enthusiastic, motivated people to join our friendly Practice who are committed to assist in providing the highest quality of care to our patients You must have good oral and written communication skills, and knowledge of general office duties. General Practice experience is desirable but not a...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom GA Engineering Sliding Head Full time**We are looking for Admin Assistant to join our team on a permanent basis.** - Produce delivery notes - Create and collate the documents for the final QA pack and inspection reports. - Raised POs for sub-contract work - Work closely with inspection to ensure all paperwork is completed correctly - Assist engineers with missing / amending paperwork - Employee...
-
Administration Assistant
6 months ago
Dundee, United Kingdom Johnston Carmichael Full time**We are looking for an Administration Assistant to join our team.** **Job Purpose**: **The Administration Assistant will be responsible for (but not limited to)**: - Coordination of meeting rooms and client meeting and office event requirements; organise refreshments and lunch orders etc. - Processing mail, both incoming and outgoing - Produce consistent...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom Hawkhill Medical Centre Full timeGeneral Practice is extremely busy and we are expanding our Administration Team. We are seeking an enthusiastic, motivated person to join our friendly Practice who is committed to assist in providing the highest quality of care to our patients. You must possess good oral and communication skills along with a knowledge of general office duties, General...
-
Administrative Assistant Position
2 days ago
Dundee, Dundee City, United Kingdom CV-Library Full timeAn exciting administrative role has become available in Dundee!The position involves supporting our client's office during a temporary period of staff absence.Working Schedule: Monday to Friday, 8am - 5pmHourly Rate: £12 - £14, depending on your level of experienceThis is an ideal opportunity for someone who enjoys working in an office environment and is...
-
Administrative Project Assistant
5 days ago
Dundee, Dundee City, United Kingdom CV-Library Full timeJob OverviewCV-Library is looking for an exceptional Office Administrator to fill this critical role.The ideal candidate will be able to manage project administrative tasks with efficiency and attention to detail.Key Responsibilities:Ensure seamless day-to-day operations by providing general ledger support and assisting with payroll.Maintain accurate and...
-
Administration & Reception Assistant
8 months ago
Dundee, United Kingdom Bellrock Property and Facilities Management Full time**Administration & Reception Assistant** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems, but with peace of mind, and we unlock that by being technology-led but people-driven. When you’re part of Bellrock, you’ll get everything you need to be your best at work - because our...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom Tayside Complete Health Full time**Job description** Due to increasing business we are seeking two, part-time Administration Assistants to join our established friendly team at Tayside Complete Health. **The Company**: Established in Dundee in 2018 we are a rapidly growing provider of private healthcare treating patients from all over Scotland. Our aim is to offer high quality patient...
-
Administrative Assistant
7 months ago
Dundee, United Kingdom Gilson Gray Full timeAdministrative Assistant Private Client - Dundee 01 Administrative Assistant Who We Are We are a comprehensive law firm, offering expert legal, property and financial services. We are a team of highly-skilled, award-winning professionals who are committed to helping our clients achieve their goals in every area of the law. We are proud to be a part of...
-
Administration Assistant
7 months ago
Dundee, United Kingdom CJ Lang & Son Limited Full timeC J Lang & Son Ltd is the wholesaler for SPAR Scotland, the largest symbol group in Scotland with over 300 convenience stores across the country. We are a family-owned Retail and Distribution business with our Head Office based in Dundee. We are proud to serve local communities through our Company Owned SPAR Stores throughout Scotland and have a distribution...
-
Payroll Administrator Assistant
5 days ago
Dundee, Dundee City, United Kingdom Dover Corporation Full timeDover Corporation is seeking a highly organised Payroll Administrator Assistant to join our team in Dundee, UK. As a key member of our finance team, you will be responsible for processing payroll using Sage and ADP Global View, ensuring accuracy and compliance with legislative requirements.This is a fantastic opportunity for an individual who enjoys working...
-
Office Administrator Assistant
7 months ago
Dundee, United Kingdom Wave Exterior Maintenance Full time**Opportunity Awaits at one of our clients, Wave Exterior Maintenance: Seeking a Dynamic Office Administrator!** **Introduction**:Wave Exterior Maintenance is more than a typical cleaning business. We're on a transformative quest to make the world cleaner, one surface at a time. With our roots in Scotland, focusing on Fife and Aberdeenshire, we're at a...
-
Administrative Assistant
6 months ago
Dundee, United Kingdom Guld international Services limited Full time**About us** We are professional, agile and professional. Our work environment includes: - Modern office setting - Food provided **Job Type**: Freelance Pay: £12.00-£15.00 per hour **Benefits**: - Company pension - Free parking - On-site parking - Paid volunteer time - Work from home Schedule: - Day shift - Flexitime - Weekend...
-
Administrator
6 months ago
Dundee, United Kingdom Fostering People Full timeAdministrator FOSTERING PEOPLE - SCOTLAND Administrator - Fixed Term Until March Base location: Office Based Covering Location: Dundee Basic Salary: up to £, per annum Benefits: days' Annual Leave + Bank Holidays, Life Assurance x, Employee Discount Scheme, Medical Cash Plan & On-Site Free Parking. About us Fostering People are an...
-
Service Administrator
6 months ago
Dundee, United Kingdom BRE Limited Full timeReporting directly to the Office Manager, the Service Administrator is the key customer contact at BRE Limited. They will provide support to the office manager, provide assistance to clients and carry out office general administrative activities. The Service Administrator will also manage and mentor the Office / Service Assistant. BRE Ltd has been trading...