Administration Assistant

3 months ago


Dundee, United Kingdom Johnston Carmichael Full time

**We are looking for an Administration Assistant to join our team.**

**Job Purpose**:
**The Administration Assistant will be responsible for (but not limited to)**:

- Coordination of meeting rooms and client meeting and office event requirements; organise refreshments and lunch orders etc.
- Processing mail, both incoming and outgoing
- Produce consistent high quality and accurate documents, ensuring letters, memos, file notes and reports are prepared in the required format and saved as per the firm’s filing standards.
- Support administrative and compliance tasks for various Business Lines; creation of client portals, digitally lodging accounts with Companies House; digitally tagging accounts, submitting Tax Returns with HMRC and processing online identification checks.
- Processing client documentation and records incl. the scanning of accounts and tax working papers and arranging for their return to client.
- Document Management: archiving physical files in line with the firms filing policy.
- Various other administrative support tasks

**About You**:

- A leader of your work and your professional learning
- Excellent communication skills with the ability to positively impact and influence others.
- Relevant experience in this or a similar role is desirable but not essential.
- Ability to work effectively both within a team and on their own initiative.
- Flexible approach and ability to adapt to changing demands.

**Why JC?**

We’re one of the country’s leading firms of Chartered Accountants and Business Advisers. Working at Johnston Carmichael means working in a team of over 800 sharp minds - each of which is valued and heard. We support our people to ensure they can grow their own way - when it comes to learning, it’s your JC path and you choose what route it takes.

At Johnston Carmichael we want what’s best for our clients, our people, and our communities. You’ll be joining a team that’s engaged with its local communities and committed to supporting them. Over the last decade, we’ve raised over £450,000 for charitable causes across Scotland and we’re also Gold Sponsors of the Kiltwalk. You can read more about our culture and the values that define us here.

If you value enabling leadership, quality, integrity, and a workplace that prioritises giving back as much as you put in, then Johnston Carmichael is the firm for you.

**How working for us can work for you**:
As a valued member of the Johnston Carmichael team, you’ll benefit from a number of employee benefits including but not exhaustive to; a personal pension scheme, annual leave, access to private healthcare and life assurance, as well as your own personal training and development plan - Your JC Path. Click here to see what’s on offer at Johnston Carmichael.

We know that 9-5 office hours in the city aren’t for everyone, and part of creating your own JC Path is having the ability to work flexibly. We support a hybrid working model where everyone is a leader of their work and learning. One size doesn’t fit all, so let’s discuss what might work for you and our firm.



  • Dundee, United Kingdom Driver Hire Full time

    Driver Hire Dundee are looking to recruit an Administration Assistant to work with their customer based in Dundee. This is a full time, temporary contract with a Monday to Friday shift pattern. This is a fast paced, varied role where you will complete general office and administration duties, in order to support the depot management team. You will also be...


  • Dundee, United Kingdom Driver Hire Full time

    Driver Hire Dundee are looking to recruit an Administration Assistant to work with their customer based in Dundee. This is a full time, temporary contract with a Monday to Friday shift pattern.This is a fast paced, varied role where you will complete general office and administration duties, in order to support the depot management team. You will also be...


  • Dundee, United Kingdom Winter and Simpson Print Ltd Full time

    **Administrative Assistant** **Hours**:37.5 Hours Per Week (Monday to Friday 9am - 5pm) **Duties** : Working with the Administration and Estimating Teams to provide administration support to help facilitate the efficient operation of the business. **Qualifications** - PC Literate with Knowledge of Microsoft 365 - Knowledge of Clerical and Administrative...


  • Dundee, Dundee City, United Kingdom Fostering People Full time

    About the RoleFostering People is seeking a highly organized and detail-oriented individual to join our team as an Administrator. As an Administrator, you will play a vital role in supporting the day-to-day operations of our organization.Key ResponsibilitiesProvide administrative support to the team, including answering phone calls, managing mail, and...


  • Dundee, Dundee City, United Kingdom Fostering People Full time

    About the RoleFostering People is seeking a highly organized and detail-oriented individual to join our team as an Administrator. As an Administrator, you will play a vital role in supporting the day-to-day operations of our organization.Key ResponsibilitiesProvide administrative support to the team, including answering phone calls, managing mail, and...


  • Dundee, United Kingdom The HR Booth Full time

    The HR Booth are delighted to be recruiting an Administration Assistant to join Al-Maktoum College. The role is based in Dundee on a full-time, permanent basis. Summary of the role Located at the main reception desk, you will also be required to be the first point of contact for visitors and to assist staff and students with general enquiries. This role is...


  • Dundee, United Kingdom My Homecare (Dundee) Ltd Full time

    **About us** My Homecare was established in 2016 and provides care for the elderly across Dundee and Perth & Kinross areas. We have 100 staff and 250 clients with 2.5k hours of care each week. We have a grading 5 by the Care Inspectorate (very good). Administrator We require an administrator who, in the main will be the initial point of contact for the...


  • Dundee, Dundee City, United Kingdom Search Full time

    Job Summary: We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team at Search. As a key member of our support staff, you will provide comprehensive administrative support to our solicitors and legal team.Key Responsibilities:Provide administrative support to solicitors and legal team, including preparing and...


  • Dundee, Dundee City, United Kingdom Search Full time

    Job Summary: We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team at Search. As a key member of our support staff, you will provide comprehensive administrative support to our solicitors and legal team.Key Responsibilities:Provide administrative support to solicitors and legal team, including preparing and...


  • Dundee, United Kingdom The James Hutton Institute Full time

    James Hutton Ltd, the commercial subsidiary of the James Hutton Institute, is looking to recruit an Administrative Assistant to provide administrative support to the Licensing Manager and other senior JHL Managers. When it comes to quality of life, it is hard to beat living in Scotland. With easy access to stunning mountain and coastal scenery as well as a...


  • Dundee, United Kingdom Coast Renewable Services Full time

    We're a renewable energy company located in Dundee. Recently, we've opened our own business centre, accommodating our internal team and offering office spaces for rent to external businesses. We're currently seeking an individual to represent our business centre and help with administrative duties. Please note this is a dual role, you will be expected to...


  • Dundee, United Kingdom GreenCastle home improvements Full time

    **About us** We are professional, fast paced and customer-centric. Our work environment includes: - Work-from-home days - Wellness programs - Growth opportunities '''Responsibilities:''' - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Organize and schedule...


  • Dundee, United Kingdom My Homecare (Dundee) Ltd Full time

    **About us** My Homecare was established in 2016 and provides care for the elderly across Dundee and Perth & Kinross areas. We have a grading 5 by the Care Inspectorate (very good). Administrator We require an administration assistant who, in the main will be the initial point of contact for the senior and executive members of staff for admin and call...


  • Dundee, United Kingdom Strategic Placements Ltd Full time

    My Client, a leading supplier of Social Housing, Student Accommodation and Care Homes, require an Administration/Vacation Assistant to help the Accommodation Manager with there duties. This will be a varied role with numerous Admin duties. £10.42 per hour Monday to Friday 9AM to 5PM. **Job Type**: Temporary contract Contract length: 3 months **Salary**:...


  • Dundee, Dundee City, United Kingdom University of Dundee Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team in the School of Life Sciences at the University of Dundee.As an Administrative Support Assistant, you will play a vital role in ensuring the smooth operation of our Reception area, providing administrative support to our team, and...


  • Dundee, United Kingdom Sense Scotland Full time

    **Are you an experienced administrator looking for a new role where can make a difference? If so, we have a great full time opportunity to join our friendly administration team in Dundee!**: ***Your new organisation**: At Sense Scotland we deliver vital support that makes a real and positive impact to the vulnerable individuals we support. We value the input...


  • Dundee, United Kingdom Hawkhill Medical Centre Full time

    We are looking to expand our Administration Team and are seeking enthusiastic, motivated people to join our friendly Practice who are committed to assist in providing the highest quality of care to our patients You must have good oral and written communication skills, and knowledge of general office duties. General Practice experience is desirable but not a...


  • Dundee, United Kingdom Hawkhill Medical Centre Full time

    We are looking to expand our Administration Team and are seeking enthusiastic, motivated people to join our friendly Practice who are committed to assist in providing the highest quality of care to our patients You must have good oral and written communication skills, and knowledge of general office duties. General Practice experience is desirable but not a...


  • Dundee, United Kingdom Sense Scotland Full time

    **Are you an experienced administrator looking for a new role where can make a difference? If so, we have a great full time opportunity to join our friendly administration team in Dundee!** **Your new organisation** At Sense Scotland we deliver vital support that makes a real and positive impact to the vulnerable individuals we support. We value the input...


  • Dundee, United Kingdom GA Engineering Sliding Head Full time

    **We are looking for Admin Assistant to join our team on a permanent basis.** - Produce delivery notes - Create and collate the documents for the final QA pack and inspection reports. - Raised POs for sub-contract work - Work closely with inspection to ensure all paperwork is completed correctly - Assist engineers with missing / amending paperwork - Employee...