HR Assistant

1 month ago


Headington, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 13913- We are currently recruiting for a temporary full-time HR Assistant for an Oxford University department. The role is hybrid, working 3 days from the office and 2 from home. HR experience is not essential, but administrative experience is preferable. Pay rate is £13.44 p/h + holiday pay.- Duties:
- Provide administrative support for the HR team
- Implement University HR policies and procedures, providing data by running ad hoc reports from appropriate HR databases (e.g. PeopleXD and Teamseer), and carrying out HR data checks and validations, updating monthly cost allocations records and managing/tracking monthly university card extensions
- Conduct new starter checks, prepare standard letters of appointment, contracts, and visitor agreements
- Plan and carry out induction sessions for new staff
- Completion of all monthly payroll changes adhering to the University’s deadlines, ensuring that the correct funds are utilised
- Person specification
- Educated to A level standard, or equivalent administrative qualifications/experience
- GCSE (grade A-C) level English and Maths, or equivalent
- Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines
- Ability to clearly and accurately communicate HR processes and procedures verbally and in writing
- Experience of administering recruitment
- Experience of providing a high level of customer service with accuracy and attention to detail
- Ability to work independently or as part of a team
- Awareness of Data protection and information security guidelines, and appropriate discretion when dealing with confidential information
- Willingness to undertake professional development and training
- Demonstrable interpersonal skills

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.


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