Academic Programme Officer

4 weeks ago

Headington, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 14122- We are currently recruiting for a temporary Academic Programme Officer to work on site at one of our Headington based departments startng on the 15th May and lasting for approx 12 weeks working 37.5 hrs p/w and paying £17.02 p/h**Duties**:
**Course Management**
- Coordinate and oversee all aspects of the administration of the admissions process and interaction with University bodies
- Support concurrent cohorts of students, starting at selection and admission, coordinating exams administration,, overseeing the central university processes
- Manage the summative assessment and examinations processes with the Chair of Examiners
- Work closely with the Finance Centre and HR Centre, to co-ordinate the payment of lecturers according to the Department’s policies.
- Support the design and production of course documentation such as course regulations and course conventions
- Coordinate the nomination, approval and payment of examiners, creation of standing orders
- Coordinate the nomination, approval and payment of assessors annually
- Line-manage one Academic Programmes Assistant

**Admissions and Funding**
- Organise and attend the admissions panel meetings and offer support to panel members when needed
- Oversee all administrative aspects of admissions of postgraduate taught students to the programme, including the interview process and outcome
- Assist the Course Director(s) and the Academic Programmes Manager with the nominations for various funding competitions, including the Graduate School Studentship Competition
- Act as the principal point of contact for students around scholarships and other finance-related matters

**Student support**
- Act as the first point of contact for students for all general enquiries about the programme before the start of the programme/cohort **Communication**
- Coordinate the secretarial support for the Examinations Board, giving advice to new Chairs as necessary
- Act as principal point of contact for all course-related matters in the Department for University bodies

**Administration**
- Review and update the departmental graduate admissions pages of the University website.
- Oversee the maintenance and development of the course website and the maintenance and development of the official University submission platform (Inspera).
- Maintain oversight of course budget and provide information to the Academic Programmes Manager to feed into the annual budgeting exercise and periodic forecasting exercises.
- Support the Academic Programmes Manager with recruitment as needed

**Course records and analysis**
- Set up and maintain a system for all student records.

**Other**
- Additional duties as delegated by the Course Director and the Academic Programmes Manager as appropriate for the grade.
- Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year.
- Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements.
- You will be liaising closely with the Course Coordinator and the Course Director, both based in The Global Health Network, where this programme has been developed.
- Person specification

**Essential Criteria**
- Proven previous administrative experience in a university student-based role
- Proven experience of Academic Administration
- Knowledge of student and course administration, **especially admissions and eVision, ideally at Oxford University**:

- Good working knowledge of GDPR

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.

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