Medical Alumni Relations Officer

2 weeks ago


Headington, United Kingdom University of Oxford TSS Full time

Location:
- Headington (JR Hospital)- Category:
- Events- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £17.02 p/h + Holidy Pay- Web advert- Vacancy ID 14801- We are currently recruiting for a temporary Medical Alumni Relations Officer to work on site at one of our Headington based departments starting ASAP for approx 12 weeks working 37.5 hrs p/w and paying £17.02 p/h**Duties**:

- Plans, manages and executes a robust schedule of alumni events, including the annual reunion programme (currently 7 per year), the annual BMBCh graduation reception, ad hoc lectures such as the Osler Lecture and the monthly gatherings of the Oxford Medical Lecture Club. Closely monitors the budgets to ensure that all events are delivered as cost-neutral.
- Tracks engagement overall to be able to report on annual engagement metrics.
Acts as Secretary to the Oxford Medical Alumni Advisory Board
- Ensures that membership remains in line with the Constitution and open positions are filled in a timely fashion Organises termly meetings, prepares agendas, researches and produces reports for consideration, takes and distributes minutes.

Manages OMA information on the DARS database (including subscription records) according to University guidelines on data protection and other relevant legislation.
Represents OMA at meetings such as Alumni Relations Across Oxford and ensures that links across the collegiate University remain robust.
- Designs and delivers a communications programme, both electronic and print, to support alumni engagement: commissions. Edits and revises text for the biannual magazine Oxford Medicine, liaising with the Editor, designer, printer and distributor.
- Develops and maintains OMA’s webpages.
- Manages the OMA budget, managing cost centres and producing reports as needed.
Liaises with the annually elected Osler House President/OMA representative, to encourage a strong network and to help with the transition from student to alumni.
Contributes to the creation, formulation and implementation of OMA’s strategic plans.
- Works collaboratively across the Division, specifically with the Communications, Publications and Web Team.
- Person specification**Essential Criteria**
- Evidence of success in event management and experience of budget forecasting, managing relationships with caterers and other suppliers, logistics.
- Experience of managing volunteers.

Willingness to occasionally work outside of normal working ours, including evenings and weekends.-
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us.



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