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HR Assistant

2 months ago

Headington, United Kingdom Oxford University NHS Foundation Trust Full time

**Job Summary**: To provide administrative support to the Divisional HR department, participating in the delivery of an effective HR service within the Division. The post holder will deal with a range of queries arising from staff terms and conditions to ensure an accurate and prompt response to all requests for first line Human Resources advice is given. The post holder may also be required to provide ad hoc support for specialist recruitment campaigns Responsibilities: 1. Proactively address absence issues by contacting managers about initial short term and long term sickness absences to offer support and guidance in line with Trust procedures.2.

Communicate with tact and compassion when dealing with complex/sensitive information such as disciplinary issues, redeployment, appeals etc.6. Assess the complexity/contentiousness of incoming issues or queries in order to escalate those requiring more complex analysis and involvement to the HR Consultant in order to deal with routine queries unsupervised, as appropriate.7. Work with managers on specialist recruitment campaigns for high turnover areas.8. Co-ordinate with the central recruitment team on behalf of the Division to ensure recruitment is being managed in an effective manner and is accessible as required, flagging any concerns to senior HR colleagues as soon as they are identified.9.

To support the co-ordination of the annual job planning process and collation of the job plans.13. Input into the medical staffing support service e.g. recruitment, rostering and locum booking etc.14. To maintain and update the records management system within Human Resources that is fit for purpose.15.

Co-ordinate activities and documentation for multi-disciplinary meetings, disciplinary hearings, training programmes etc.16. Take minutes at meetings relating to absence management, grievance hearings etc and maintain HR records as appropriate.17. Assist in conducting exit interviews with leavers in high turnover areas18. Assist in the production of the monthly HR newsletter for the Division19.

Take responsibility for office equipment and sundries e.g. the printer/photocopier20. To carry out any other duties within the scope of this post as required by senior Divisional HR colleagues.

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