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Events Administration Assistant
3 weeks ago
Location:
- Headington (Old Road)- Category:
- Events- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £13.56 per hour + holiday pay- Web advertV acancy ID: 16359
As Temporary Events Administration Assistant for one of our science departments, you'll step into the heart of innovation and collaboration. From coordinating logistics to responding to delegates, you'll play a pivotal role in bringing our conference to life.
This role is for 8 weeks paying £13.56 p/hr + Holiday Pay
**Duties**:
- Assist in producing and maintaining accurate sources of information in planning documents and materials for the conference (such as name badges, dietary and accommodation requirements) including handling personal data securely.
- Logistical and operational support such as arranging materials, liaising with suppliers, arranging deliveries etc.
- Assist the finance administrator by processing invoices on the Oracle Finance system.
- Assist with compiling information (abstracts) for use in conference brochure.
- Assist with compiling presentations and ensuring they are in correct format.
- Assist with management of conference volunteers, including scheduling a timetable and communicating with individuals. Coordinating meetings, taking minutes and circulating agendas and action points.Essential criteria
- Highly organised and able to manage multiple tasks
- Is competent to work with IT systems (MS Office) with minor supervision
- Customer service experience
- Has events and/or communications experience
- Is able to work under pressure
- Has high attention to detail
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