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Administrative Assistant

4 months ago

Headington, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID: 13777- Do you have significant administrative experience? Are you well organised and time-efficient, able to juggle multiple priority tasks? Would you be interested in working at a prestigious University of Oxford department?- We are currently recruiting for a Administrative Assistant position based in Oxford city centre, at a rate of £12.92 per hour, 37.5 hours per week. Duties include, but are not limited to:
- Act as the first point of contact for the Principle Investigators and departmental staff, senior members of the University, sponsors and collaborators, dealing effectively with queries and diverting to other staff as needed.
- Research and prepare information/draft replies in order to respond to a range of issues on behalf of the Administrator or PI group.
- Deputise for the Executive Assistant to the Chief Scientific Officer including diary management, using initiative to make considered judgements when juggling the demands placed on the schedule.
- Responsible for the procurement of all stationery and maintaining adequate stock levels within an agreed budget.
- Monitor new starters, leavers, visitors, annual leave, annual appraisal dates and desk allocations, highlighting any issues to the Administrator.
- Person specification

**Essential**:

- Excellent administrative skills, with a high standard of personal organisation and ability to quickly understand the requirements of the role;
- Experience of providing high level customer service in a similar role;
- Demonstrable ability to manage and prioritise a varied and busy workload, with excellent attention to detail and high levels of accuracy, even when working under pressure;
- A high standard of written and oral communication skills and particularly excellent interpersonal skills and proficient in minute taking;
- Excellent standard of computer literacy and familiarity with a variety of software such as Outlook, Word, Excel and the internet;
- A high standard of numeracy; the ability to understand, monitor and manage financial information;
- A high level of personal discretion and judgement, especially when dealing with sensitive and confidential information; ability to show tact;
- A willingness and enthusiasm to work harmoniously as a team member, as well as working independently, taking the initiative to find solutions and progress key tasks.

***:
**Desirable**:

- Previous experience of working in a University department or scientific environment;
- Experience of using financial information systems (e.g. Oracle Financials)
- The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.