Purchasing and Administrator Assistant

3 weeks ago


Headington, United Kingdom University of Oxford TSS Full time

Web advert
- We are currently recruiting for a temporary Purchasing and Administrator assistant to work on site at one of our Headington based departments starting early March and lasting for approx 12 weeks working 36.5 hrs p/w (would accommodate part time hours of 25 hrs p/w and above but must be available to work Mon - Fri) paying £11.59 p/h**Duties**:
**Finance**
- Processing of purchase orders on Oracle Financials
- Entering of delivery notes on Oracle Financials and dealing with queries
- Responsible for the preparation and processing of invoices for payment in the Oracle Financial system and deal with anomalies
- Maintain Departmental petty cash and process associated journals on Oracle Financials
- Maintain good working relationships with key suppliers and the University's central finance office
- Weekly & monthly financial housekeeping, including running reports and responding to any subsequent issues
- Process expense claims Manage Departmental credit card transactions and report to central finance appropriately
- Record and report on travel insurance required for members of staff

**Administrative HR duties**
- Keeping on top of compulsory training records for all staff
- Monthly HR monitoring with the HR manager
- Data entry
- Filing
- Paperwork for visitors to the department
- Other duties, to be defined from time to time, which are appropriate to the grade
- Maintaining stationary supplies
- Taking the outgoing post to be collected. Collecting the incoming post and sorting/re-directing.
- Person specification

**Essential Criteria**
- Proven experience of working in an administration environment, with an ability to generate high volumes of accurate work, excellent attention to detail, as well as a high level of literacy and numeracy.
- Proven Finance or Finance Administration experience
- Confident personality, with demonstrable excellent interpersonal skills and the ability to work effectively and tactfully with a wide range of people,
- Evidence of a good understanding of Microsoft Word and Excel, as well as knowledge of basic office procedures.

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.



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