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Communications Assistant

4 months ago

Headington, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID 14301- We are currently recruiting for a temporary Communications Assistant to work on site at one of our Geadington based departments starting ASAP until the end of July working 36.5 hrs p/w and paying £13.44 p/h**Duties**:

- Day to day updates of the Medical Sciences Divisional website, including adding news and staff profiles, and _ad hoc_ content updates across the site.
- Support the team to meet web accessibility regulations by reviewing and fixing content to ensure the site remains compliant.
- Assist the team in the production of the monthly internal newsletter and termly briefings, and the weekly/termly events digest.
- Assist in drafting and scheduling content for the division’s social media channels using Hootsuite.
- Maintain the key Divisional Office mailing lists.
- Assist with the organisation and scheduling of meetings, including the divisional communication network meetings and training events.
- Arrange the production and storage of images, including liaising with photographer, scheduling in photos sessions and uploading images to shared database or website.
- Provide back up support for communications IT systems, such as Oxford Talks and the Image Management system.
- Update the Divisional Office Induction materials annually, in liaison with HR and Communication teams.
- Follow the agreed induction process to on-board all new Divisional Office staff.
- Participate in the Divisional and University’s Communication Officers network and/or other relevant networks/groups, and liaise with colleagues within the department and in other parts of the University as necessary.
- Maintain, and improve as appropriate, record-keeping and filing systems.
- Assist in the evaluation of communications activities through a range of tools such as online surveys, feedback forms, and digital analytics.
- Ensure knowledge of and compliance with the University’s policies on GDPR, copyright and other related permissions.
- Co-ordinate multiple aspects of work to prioritise and meet deadlines.
- Person specification

**Essential Criteria**
- Demonstrable experience of communications activities, both print and digital.
- Proven experience of having worked in Communications

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._

The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.