HR Assistant

Web advert
- Vacancy ID: 13060- Do you have experience working in an administrative team? Would you like to develop your HR skills? Are you confident in providing high quality customer service?- We are currently recruiting for a HR Assistant position at a Headington-based University department. More details below:
- You will provide a professional, high quality, customer-focused service, assisting the team, academics, students and other colleagues around the University with HR matters. This is an exciting and positively challenging role, giving you an opportunity to assist some of the world’s leading scientists and students, within one of the most respected Universities in the world.Reporting to the HR Manager you will actively contribute to the administrative function of the local employee lifecycle and recruitment processes. You will work closely with other members of the HR Team to ensure efficient and timely payroll management for departmental staff. One of your main responsibilities will be to prepare and manage all Departmental Honorary and Visitor agreements. You will act as the first point of contact for employees, Principal Investigators and line managers for contract and general HR queries. Training will be provided.

Main Responsibilities:

- Prepare all Departmental Honorary and Visitor Agreements ensuring these are issued in a timely manner, with relevant clearances in place including visa provisions. Maintain the department's honorary and visitor database
- Accurately maintain all confidential electronic and paper-based personnel files.
- Manage the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs
- Edit job advertisements and job descriptions to ensure that they comply with University guidance and best practice
- Prepare standard letters of appointment and contracts
- Under the direction of the Deputy HR Manager and HR Officer complete all monthly payroll changes, ensuring that the correct funds are utilised, and adhering to the University’s deadlines
- Compile data for HESA returns, HR Data returns and run ad hoc reports from the HR database when required
- Run monthly Staff in post and other CORE HR Reports. Manage HR data quality.
- Prepare end of fixed term contract letters in line with university guidance.
- Manage the recording and tracking of sickness absence and annual leave using Team Seer or similar HR system. Act as first point of contact for associated queries.
- Monitor end of probationary periods and visa expiry dates and highlight any issues to the Deputy HR Manager.
- Book meeting rooms and make administrative arrangements in support of HR team activities

Undertake other duties in the department from time to time as determined commensurate with the grade and responsibilities of this post, and any other reasonable request.- Person specification

**Selection Criteria**:
**Essential**:

- GCSE (grade A-C) level English and Maths, or equivalent
- Ability to clearly and accurately communicate processes and procedures verbally and in writing
- Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines
- Experience of providing a high level of customer service
- Ability to work independently and as part of a team

**Desirable**:

- Experience of working with an Oracle based HR system
- An HR qualification
- TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us.
- The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation.