Clerical Assistant

3 weeks ago

Headington, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

Full time 37.5 hours per week/ Part time 30 hours per week

Will be expected to work 10:00-18:00 hrs on a wed or Thus on a rota basis.

An exciting opportunity has arisen for a band 2 admin officer within the Oxfordshire Breast Screening Service. The National Breast Screening Programme in Oxfordshire invites over 25,000 women annually for their mammogram via this office.

We are a small friendly team of medical and non medical staff. We value the contributions of all our staff to help us provide an excellent service

You will offer clerical support and assist with the smooth running of the office. Part of your time will be spent on reception duties where a friendly and outgoing nature and pleasant telephone manner are essential. Excellent keyboard skills are needed though training on NHS Breast Screening Computer System will be given.

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel
Duties and responsibilities for the post

1. To prepare clinic schedules and associated paperwork for screening. Print out all relevant clinic forms for both the mobile and static units, on a daily basis. Dispatch invitations for screening at the appropriate time.

1. To update personal details and enter results from the screening episode onto the NBSS computer system, ensuring the client receives the correct result in line with the Right Results Policy.

1. To print out GP reports and ensure their dispatch to individual practices.

1. To update deductions, including clients who are deceased or who have moved out of the Oxfordshire area.

1. To answer queries from clients or GP practices.

1. To be responsible for giving accurate information to clients, in accordance with agreed policies and guidelines, within the NHSBSP, demonstrating sensitivity in order to allay the anxieties that women frequently have about breast screening.

1. To register those women to be screened outside normal batch routines and book appointments, using the NBSS computer system.

1. To retrieve and file films in the breast screening and symptomatic systems before and after a screening or symptomatic appointment. Culling of files from the filing system. Send for previous screening or symptomatic films from outside the Trust as necessary. Filing would include the use of a file room ladder and stool.

1. To organise the incoming and outgoing post for the department.

1. To photo-copy maps and letterheads on a daily basis, ready for clinic preparation.

1. To cover reception for the Breast Clinic on Monday mornings, Wednesday and Thursday afternoons finishing at 6.00pm.

1. To take responsibility for personal development, attending training courses as part of the NHSBSP and Trust mandatory training where appropriate, and as relevant to the post.

1. To perform any other duties associated with the smooth running of the unit, appropriate to the grade and nature of the post, as requested by the Senior Staff.

1. To ensure that the NHSBSP Guidelines and policies are followed.

  • Admin Finance Support Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - We are currently recruiting for a temporary Admin Finance Support Assistant to work on site at one of our Headington based departments starting ASAP for apprx 12 weeks working 36.5 hrs p/w and paying £13.44 p/hWe are looking for a highly organised individual with good general administrative skills, who is a good communicator, has excellent...

  • Lab Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 14380- - DutiesTo follow standard operating procedures to assist with the receipt, inventory logging and sub-aliquoting, as required, of biological samples. To follow standard operating procedures to assist with the storage and retrieval of biological samples from ultra-low temperature storage, including nitrogen tanks, -40oC and...

  • Finance Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert Attention all finance professionals! Are you looking for your next challenge? We have an exciting opportunity for a Finance Assistant to join a prestigious Oxford University Department on a temporary basis. As the Finance Assistant, you will play a crucial role in the smooth running of the department. Your primary responsibility will be to check...

  • Operations and Administrative Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 13112- We are currently recruiting for a temporary Operations and Administrative Assistant to work on site at one of our Headington based departments starting on the 30th Jan 2023 and lasting for approx 12 weeks working 36.5 hrs p/w paying £14.72 p/h**Duties**: - Act as the single point of contact for all administrative matters...

  • HR Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 13913- We are currently recruiting for a temporary full-time HR Assistant for an Oxford University department. The role is hybrid, working 3 days from the office and 2 from home. HR experience is not essential, but administrative experience is preferable. Pay rate is £13.44 p/h + holiday pay.- Duties: - Provide administrative support...

  • Finance Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID: 13494- Do you have prior experience in financial administration? Are you organised and time-efficient? Have you previously worked with the Oracle Financial system?- If any of the above describes you, you may be ideal for our new Finance Assistant position. Further details below: The role is to ensure financial transactions are...

  • Project Coordinator

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert **Vacancy ID**: 14566 We are currently recruiting for a temporary Project Coordinator for a Headington based Oxford University Department, starting asap on a full-time basis for 12 weeks initially. **Duties**: - Management of the planning and running of the VALIDATE Network, assisting with the day-to-day running of the Network, its activities...

  • HR Assistant

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID: 13060- Do you have experience working in an administrative team? Would you like to develop your HR skills? Are you confident in providing high quality customer service?- We are currently recruiting for a HR Assistant position at a Headington-based University department. More details below: - You will provide a professional, high...

  • Pharma Clinical Logistics Administrator

    4 weeks ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 14169- We are currently recruiting for a temporary Pharma Clinical Logistics Administrator to work on site at one of our Headington based deaprtments tarting ASAP for approx 12 weeks working 37.5 hrs p/w and paying £19.02 p/h- Duties: - Procurement of laboratory sample kit components, kit manufacture and delivery of kits to sites...

  • Grants Coordinator

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 14118- We are currently recruiting for a temporary Grants Coordinator to work at one of our Headington based departments.- The assignment would start ASAP, working 29 hrs p/w and paying £15.24 p/h.- Duties: - Assist in cleansing, updating, and maintaining datasets in Excel-based trackers and in-house database to create regular and ad...

  • Academic Programme Officer

    1 month ago

    Headington, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID 14122- We are currently recruiting for a temporary Academic Programme Officer to work on site at one of our Headington based departments startng on the 15th May and lasting for approx 12 weeks working 37.5 hrs p/w and paying £17.02 p/h**Duties**: **Course Management** - Coordinate and oversee all aspects of the administration of the...