Office Coordinator

2 months ago

Brighton, United Kingdom Diversified Communications UK Full time

**Office Coordinator - Diversified Business Communications: Brighton Office, UK**

**Part time (20 hours per week), permanent role.**

We are currently recruiting an experienced part-time Office Coordinator to work alongside the HR, People and Culture Manager and support the Office Manager & HR Administrator in the day-to-day running of the business.

This is an ideal role for someone who is energetic, personable, empathetic and intuitive to the needs of others. Someone who loves to be organised, pays attention to detail and is happiest when busy.

This is a **part-time **role with **fixed hours of 8:30 to 13:30 **Monday to Thursday. This is not strictly a desk job, you will be actively moving around the office to keep the place tidy and organised, as well as running errands.

**About us**

We successfully organise 17 trade shows and 3 industry awards, all of which are leaders in their given sector. We are also publishers of two leading trade magazines and produce a range of digital products that support the industries we serve.

Over 100 highly motivated and talented people work in our Brighton office, all focused on creating the best possible face to face, digital and editorial experiences for our customers.

We pride ourselves on our working culture, that combines an entrepreneurial, 'can-do', attitude with a hardworking, but fun environment. Our modern offices are conveniently located 5 minutes from Brighton station, and our teams are the best in the business.

**The Role**
- Keeping the office tidy, includes sorting recycling & clearing the kitchen and meeting rooms.
- Ensuring the kitchen is always stocked with tea, coffee, milk and fruit etc
- Look after and water plants around the office
- Assist with maintaining good Health & Safety, Fire Safety and First Aid practices around the office
- Liaising with building security, front desk and any other contractors when needed
- Assist with the ongoing management of an office & IT hardware inventory
- Dealing with any internal maintenance issues within the office as they arise
- Setting up hardware in the office; including PC’s, webcams, printers etc. Supporting with basic IT troubleshooting requests that arise and ordering equipment for new starters when necessary
- Pro-actively ordering stationary and other office supplies including name badges, business cards and uniform
- Collecting and distributing post. Assisting staff with organising couriers or larger mail outs when needed
- Answering and directing phone calls on reception. Assisting with meeting & greeting all visitors, organising, booking and maintaining meeting rooms to a high standard/arranging refreshments and ensuring all visitors have signed in and out correctly
- Supporting with the administration required around employee on/offboarding
- Helping to arrange company social events
- Arranging transportation and accommodation for business trips

**About you**
- Experience of working within a business-to-business (B2B) environment a plus but not essential
- Excellent communication skills with a friendly, helpful and positive outlook
- Comfortable and proficient with Microsoft office software
- Ability to multi-task, use own initiative and problem solve when needed
- Ability to organise your own time efficiently
- Smart, personable with an aptitude for helping others

**What you need to know**
- Competitive salary negotiable depending on experience
- 25 days holiday entitlement per annum plus Bank Holidays (pro-rated in line with part time working hours)
- Matched Pension contribution
- Excellent company benefits including healthcare cover, life insurance and critical illness cover as well as gym membership & classes contribution and cycle to work scheme
- Flexible working hours available
- A great working environment with lots of social activities
- Start Date: ASAP

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: From £15,000.00 per year

**Benefits**:

- Casual dress
- Company events

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Brighton: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Flextime

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