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Office Operations Coordinator

2 months ago

Brighton, Brighton and Hove, United Kingdom Reed Full time
Administrative Support Specialist

Reed is seeking a highly organized and detail-oriented Administrative Support Specialist to join their team in a dynamic and supportive environment.

Main Responsibilities:
  • Manage the reception area, ensuring a welcoming environment for clients and colleagues.
  • Oversee the opening and scanning of physical mail, maintaining accurate records.
  • Coordinate office supply purchases, ensuring efficient use of resources.
  • Develop and implement administrative processes, adhering to company policies and procedures.
  • Manage onboarding and offboarding for new hires, ensuring a smooth transition.
  • Maintain office equipment, coordinating maintenance service calls as needed.
  • Coordinate company meetings, ensuring effective communication and collaboration.
  • Manage office and kitchen supplies, maintaining a clean and organized workspace.
  • Coordinate the archiving of documentation, ensuring secure storage and retrieval.
  • Collaborate with building management to ensure fire drills are conducted regularly.
  • Deliver a comprehensive health and safety induction for new employees.
Essential Criteria:
  • Previous administrative experience, with a strong understanding of administrative processes.
  • Proficiency in Microsoft Office suite, including Outlook, Excel, Word, and PowerPoint.
  • Excellent organizational skills, with attention to detail and a proactive approach.