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Office Operations Coordinator
2 months ago
Tillo is at the forefront of the rewards, incentives, and gifting management sector, connecting businesses with top retailers globally. As we continue to expand our reach, we are looking for a highly organized and creative individual to take on the role of Workplace Manager. This position is crucial in managing our physical work environments, ensuring they are conducive to productivity and engagement.
Key Responsibilities- Global Office Management: Oversee the operations of our office spaces, ensuring all facilities and services meet high standards.
- Supplier Coordination: Manage relationships with service providers, including security and cleaning, to maintain a safe and clean work environment.
- Budget Oversight: Collaborate with the finance team to ensure all office-related expenditures align with budgetary constraints.
- Resource Management: Maintain an adequate supply of cleaning materials, refreshments, and office equipment.
- Employee Experience Enhancement: Innovate ways to improve the workplace atmosphere, fostering a positive and inclusive environment.
- Sustainability Initiatives: Implement eco-friendly practices within office operations to promote environmental responsibility.
- Expense Management: Handle expense submissions for senior management.
- Workspace Relations: Act as a liaison for additional workspace arrangements as needed.
- Travel Coordination: Assist with travel arrangements and bookings as required.
- Onboarding Support: Facilitate a smooth onboarding process for new employees, ensuring they have the necessary resources from day one.
- Event Management: Plan and execute company-wide events that enhance employee engagement and reflect our culture.
- Team Building Activities: Organize regular team events and social gatherings to strengthen team dynamics.
- Milestone Recognition: Acknowledge employee milestones with appropriate gifts and celebrations.
- Charity Engagement: Foster relationships with charity partners and encourage team participation in charitable events.
- Diversity and Inclusion Advocacy: Support initiatives that promote diversity within the workplace.
- Strong communication skills, with the ability to present updates effectively.
- Exceptional organizational abilities.
- Prior experience in administrative roles.
- Ability to maintain confidentiality and discretion.
- Meticulous attention to detail.
- Empathetic and compassionate demeanor.
- Proficient in IT and office systems.
- Adaptable and flexible work approach.
- Experience in office management or personal assistance.
- Familiarity with budget management and financial processes.
- Knowledge of health and safety regulations.
At Tillo, we prioritize a supportive and collaborative work environment. Our benefits include:
- 26 days of annual leave plus public holidays.
- Annual bonus opportunities.
- Share options for all employees.
- Private healthcare coverage.
- Enhanced family leave policies.
- Regular employee engagement surveys to ensure your voice is heard.
- Wellness activities and team-building events.
- Retail discounts and charitable matching contributions.
- Well-stocked refreshments and snacks.
- Cycle-to-work scheme.
Tillo: A People-Centric Approach to Success - We believe in the power of collaboration and trust, fostering an environment where individuals can thrive and contribute to our collective success.
