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Office Coordinator

2 months ago

Brighton, Brighton and Hove, United Kingdom FLTalent Full time

Job Title: Office Coordinator

About FLTalent:We are a dynamic and forward-thinking technology consultancy based in Brighton, UK. Specialising in delivering cutting-edge tech solutions for businesses across various industries, we thrive on innovation, collaboration, and excellence. As we continue to grow, we are seeking a highly organised and proactive Office Coordinator to join our team and ensure smooth operations in a fast-paced, creative environment.

Job Summary:

The Office Coordinator will play a pivotal role in maintaining the day-to-day functionality. This individual will ensure the workplace runs efficiently by overseeing administrative tasks, coordinating with staff, and supporting the leadership team. The ideal candidate will be resourceful, tech-savvy, and comfortable managing a wide variety of tasks with minimal supervision.

Key Responsibilities:
  • Office Administration: Manage the daily operations of the office, including handling correspondence, overseeing supplies and equipment, and ensuring the office environment is clean, organized, and fully operational.
  • Staff Support: Serve as the go-to person for the team, assisting with travel arrangements, scheduling meetings, and supporting the onboarding process for new hires.
  • Facilities Management: Liaise with building management, vendors, and service providers to handle maintenance issues, security, and health & safety compliance.
  • Financial Support: Manage office budgets, process invoices, and handle basic bookkeeping tasks. Work with the finance team to ensure expense reports and supplier payments are accurate and timely.
  • Technology Coordination: Work closely with IT to maintain office equipment, including laptops, printers, and communication systems, and troubleshoot minor tech issues when required.
  • Event Planning: Organize internal events such as meetings, team-building activities, and social events. Assist with external events such as client workshops and networking events.
  • Human Resources Assistance: Support HR in the administration of benefits, employee records, and staff communications. Help manage staff holidays, sickness, and other HR-related matters.
  • Process Improvement: Continuously evaluate office processes and implement improvements to increase efficiency and support the consultancy's growth and development.
Key Skills & Qualifications:
  • Proven experience as an Office Manager, Executive Assistant, or similar role, preferably in a fast-paced technology or consultancy environment.
  • Excellent organizational skills and ability to manage multiple priorities simultaneously.
  • Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. Familiarity with project management software (e.g., Asana, Trello) is a plus.
  • Basic understanding of finance and accounting principles (experience with Xero or QuickBooks is advantageous).
  • Exceptional communication skills, both written and verbal.
  • Strong problem-solving abilities and a proactive approach to tasks.
  • Ability to work independently, take initiative, and thrive in a dynamic team environment.
  • A positive, can-do attitude with flexibility to adapt to shifting priorities.