Office Coordinator

7 months ago


Brighton, United Kingdom GP Fund Solutions Full time

**Job Title**: Office Coordinator

**Company**: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships.

As a business that is all about people; culture isn't an initiative, it's an innate value that's critical to every decision we make. At GPFS, people come first.

At GPFS, diversity is a source of strength, both from our people and ideas. GPFS is a collaborative team-oriented organization where we support each other both personally and professionally. Our culture is defined by our behavior, our curiosity and our support of innovative ideas and perspectives.

Our inclusive culture supports and encourages our team members to try new things, share ideas openly and always ask the question why. It brings us together and makes the team stronger by inspiring all to connect, belong and thrive.

**Location**: Brighton, UK

**Job Type**: Full-time

**Essential Functions**

1. Office Administration:

- Manage day to day office operations, including supplies, equipment, and facility maintenance.
- Coordinate office events, meetings, and appointments.
- Acts as a point of contact for internal and external stakeholder

2. Accounts Payable:

- Process invoices and expense reports in a timely manner.
- Reconcile accounts and collaborate with the finance team to maintain accurate financial records.

3. Executive Assistant:

- Provide high-level administrative support to senior management.
- Manage and organize calendars, schedule meetings and coordinate travel arrangements.
- Prepare and organize documents, presentations, and reports.

4. General Administrative Support:

- Maintenance of client contact database and client reporting through the CRM system.
- Responding to investor information request and the tracking thereof for timeliness and reporting purposes
- Assist with document preparation, filing and data entry.
- Maintain confidentiality and handle sensitive information and discretion.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Competencies**
- Proactive
- Detailed Oriented
- Works Collaboratively
- Adaptable in a dynamic environment

**Work Environment**

This job operates in a modern professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

**Travel**

Infrequent travel to run errands, and to other GPFS locations.

**Required Education and Experience**
- 2 to 5 years of previous experience in a similar role
- Proven experience in office coordination and administration
- Strong organizational skills
- Proficient in office software (e.g., MS Office Suite).
- Excellent communication and interpersonal skills

**Work Environment**

This role operates in a modern professional office environment and routinely uses standard office equipment such as computers, phones, and photocopiers.

**GPFS Vision**

Our purpose is to create enduring relationships with our employees and clients by constantly delivering exceptional opportunities and service.

**GPFS Value Statement**

Investing in people and culture

**Core Values**

**Camaraderie**:Being supportive of one another and celebrating each other's successes.

**Excellence**:Consistently delivering exceptional work and going above and beyond

**Empowerment**:Fostering a deep sense of agency and ownership over one's choices and actions

**Innovation**: The drive to think differently and solve problems creatively

**Inclusion**:Recognizing individual's unique strengths and perspectives with mutual trust and respect

LI-GP1


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