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Temporary Executive Coordinator

2 months ago

Central London, United Kingdom Love Success plc Full time

Wow What a fabulous 5 month opportunity for an immediately available Executive Coordinator to join the Global Safety, Security and Resilience Team of a global investor of independent groups, who work for and on behalf of human rights, justice and democratic governance.

In this newly created five month role, you will provide key administrative support and have the opportunity to contribute to the delivery of operational safety, security and resiliency services across the organisation. This includes tasks such as: managing logistics and content for in house and externally run training sessions, developing and designing internal resources, writing safety and security briefs and monitoring travel safety platforms.

Key Responsibilities
As the Safety and Security Coordinator, you will:
Provide day-to-day administrative assistance to the Global Director including, but not limited to, scheduling meetings, managing calendars, and coordinating travel plans and managing expenses
Perform contractual and finance related tasks including budget tracking, invoicing, and vendor contracts
Manage and support the administration, logistics and delivery of all safety and security related training
Assist with preparing, drafting, editing, formatting and/or distributing materials such as security guidance, policies & procedures, alerts, announcements, reports on security activities
Support crisis management teams
Regularly monitor travel tracking systems to ensure proper functioning and compliance
Support the development of related templates, plans, processes, assessments, and audits across the global team's services
Maintain the internal incident tracking and database
Manage the team's internal knowledge systems
Support and manage specific projects related to the safety, security and resilience function of the organisation as required

Experience:

Essential:
Notable experience in a relevant area of safety, security and/or resiliency
Demonstrable experience of working across time zones
Prior administrative experience

Desirable:
Working within a humanitarian, development, or rights-based organisation.
Experience in living / working in multiple countries

Functional Competencies:
Administrative support
Technical competency - safety/security
Judgment and decision making
Analytical thinking
Partnership building
Persuasion and influencing
Policy and process development
Budget management
Contracting
Strong interest in global safety, security, and resilience

Personal Competencies:
Commitment to core values of humility, commitment, collaboration, respect, inclusivity, and integrity
Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, anti racism, and social justice
Able to manage competing priorities and to work under pressure, in a continuously changing environment
Excellent oral and written communication skills in English
Strong communications and relationship building skills; effective at building trust and confidence

Languages:
An excellent knowledge of English. Knowledge of other languages would be an asset


Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.